Office Administrative Assistant

General Statement of Duties:
To perform secretarial and office operation functions requiring the knowledge of departmental practices and procedures; to exercise independent judgment and to perform related clerical or other work as required.

Supervision Received: Work is performed under the general supervision of the Medical Examiner, Regional Morgue Facility Manager or designee.

Supervision Exercised: Supervision is exercised over other clerical employees or interns assigned to assist or during their training and participate in that training, as requested.

Essential Duties and Responsibilities: An employee in this class may be called upon to do any or all of the following: These examples do not include all of the tasks which an employee may be expected to perform.

• Assist by answering confidential or other responsible inquiries and correspondence.

• Assist with scheduling autopsies and provide vital information to those who depend upon it, including local law enforcement.

• Obtain medical records from local doctors and medical institutions.

• Understand and use the MDI Log and other software used by the office.

• Obtain approval for all county cremation permits and maintain permit records including collection of permit revenue.

• Accuracy in completing and filing of death certificates.

• Act as a receptionist and provide information to the general public.

• Compile information and statistical data for use in reports, estimates, and budgets.

• Compose and type letters, reports, records and other forms.

• Prepare and maintain bookkeeping or financial records.

• Operate computers and other office machines.

• File records and maintain office files.

• Take part in meetings and trainings as required.

• Reasonable flexibility in work schedule with the ability to assist the office in urgent situations outside of regular work hours.

• May collect and record fees.

• Order and maintain office supplies.

• Open and sort mail.

• Perform related work as required.

Desirable Education, Experience and/or Qualifications: An employee in this class, upon appointment should have the equivalent of the following training, qualifications and/or experience.

• Graduation from an accredited high school, or GED equivalent.

• Experience in responsible clerical and secretarial work with responsibility for the exercise of individual judgment and initiative.

• Ability to follow instructions with knowledge of departmental rules, regulations and procedures.

• Must be self-motivated and well organized.

• Initiative and resourcefulness in handling public contacts and resolving office problems.

• Computer skills are necessary to effectively utilize word processing, spreadsheets, and accounting software systems and the ability to be trained on a specific software program.

• Ability to follow instructions with knowledge of departmental rules, regulations, and procedures.

• Ability to assemble data and to assist in the preparation of accurate records and reports.

• Ability to plan and organize office work.

• Ability to work effectively with other employees, officials and the general public.

• Considerable ability to communicate with distressed, emotional people.

• Ability to maintain confidentiality of case information.

Working Conditions and Physical Abilities:

• Work is primarily indoors and requires sitting for extended periods.

• Must be able to lift and carry up to 30 pounds.

• Must be able to hear and speak over the phone and in one-on-one communication needs.

• Must be able to see and notice the needs of others.

• Must be able to be regularly exposed to blood and body fluids.

• Must be able to be exposed to harmful biological/chemical substances.

• Must be able to be exposed to all weather conditions and some undesirable home conditions.

• Must be able to deal with difficult situations.

To perform this position successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Department: Medical Examiner
Position #: 11723
Overtime Exempt: No
Union: Non-Union/Part-Time (25.00 hours per week, 1,300 hours per year)
Pay Grade: (Starting hourly rate listed on the posting)
Work Location: Physical Resource Building, 320 Springbrook Ave, Adrian, MI

Fringe benefits include:

• Defined Contribution 401(a) Money Purchase Plan - Mandatory participation 5% employee / 5% employer funded.
• Accumulated paid leave
• Accumulated sick time
• Various holidays
• SmartDollar Financial Wellness Program

Additional employment information may be found at: Lenawee County

LENAWEE COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER