What are the responsibilities and job description for the Enrollment and Advancement Support Specialist position at Lenawee Christian School?
Position Summary:
Lenawee Christian School seeks a detail-oriented, organized, and mission-aligned individual to serve as a behind-the-scenes support staff member for the Advancement and Admissions departments. This individual will assist with administrative processes that support donor engagement, student enrollment, and school-wide events. This is not a directly forward-facing role with families or donors but is vital to the internal operations and success of the school’s development and enrollment efforts.
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Key Responsibilities:
Data & Administrative Support
- Enter, maintain, and update donor and new/current student records across multiple databases
- Generate and track invoices, receipts, and donation acknowledgments
- Manage mailing lists and prepare bulk mailings for campaigns and events
- Import and clean data for analysis and reporting purposes
- Run reports to assist with tracking giving history, enrollment trends, and campaign metrics
Advancement & Admissions Support
- Process donations and ensure accurate receipting and timely acknowledgment
- Assist with the planning, communication, and execution of fundraising campaigns and events
- Provide logistical and clerical support for events as needed (e.g., table assignments, nametags, seating charts, supply ordering, etc.)
- Prepare donor materials such as packets, mailings, and presentations
- Coordinate communications (emails, mailings, calls) related to giving
- Assist with email communication and follow-up phone calls as directed
- Track inquiries, tours, applications, and enrollment status
- Organize and prepare materials for admissions events, shadow days, and family communication
- Assist with scheduling and internal documentation related to enrollment
- Assist with planning and executing admissions and advancement events as needed
Other Duties as Assigned
The above duties and responsibilities are intended to describe the general nature and scope of work for this essential role. It is not an exhaustive list, and additional tasks or responsibilities may be assigned by the supervisor or school leadership as needed to support the needs of these departments and the school. ---
Qualifications:
- Personal alignment with the mission and values of Lenawee Christian School
- Strong organizational skills and attention to detail
- Ability to handle confidential information with discretion
- Excellent communication skills (written and verbal)
- Proficiency with Microsoft Office Suite (Excel, Word, Outlook) and database systems (experience with Salsa, FACTS, or similar platforms a plus)
- Ability to manage multiple tasks and deadlines with a positive and flexible attitude
- Experience in office administration, data entry, or school support roles preferred
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Work Environment:
This position operates in a professional office environment within Lenawee Christian School. Occasional evening or weekend work may be required during special events.
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Spiritual Expectations:
- Maintain a personal relationship with Jesus Christ
- Support the school’s mission to educate students from a biblical worldview
- Demonstrate Christ-like character in all areas of work and interaction