What are the responsibilities and job description for the Personal Assistant - Project Manager position at Lenahan Chiropractic?
Personal Assistant - Project Manager
Reports to: Clinic Director
Location: Lenahan Chiropractic, South Amboy, NJ
Employment Type: Full-Time, On-Site
Position Overview
We are seeking a highly organized, detail-oriented, and proactive Personal Assistant & Project Manager to directly support the Clinic Director of a busy chiropractic practice. This dual-role position is responsible for managing daily operations, overseeing staff, monitoring and reporting practice statistics, delegating and tracking tasks, and ensuring the smooth and efficient running of the practice-particularly in the Clinic Director's absence.
The successful candidate must be skilled in project management software such as Milanote and/or Trello and comfortable implementing systems that ensure accountability and measurable results.
Key Responsibilities
Executive & Personal Support to Clinic Director
- Act as the primary point of contact for the Clinic Director, handling priorities, schedules, and follow-up tasks.
- Translate directives from the Clinic Director into actionable assignments for staff.
- Provide regular updates and reports on progress, deadlines, and outcomes.
- Anticipate the Clinic Director's needs and proactively resolve issues before escalation.
Project & Task Management
- Develop and manage project boards in Milanote or Trello to track clinic operations, marketing campaigns, and administrative projects.
- Assign tasks to staff members (chiropractors, acupuncturist, outreach assistant, lead CA, biller, office manager) and monitor progress.
- Ensure deadlines are met and follow up on incomplete or pending tasks.
- Create timelines, workflows, and accountability systems to support efficiency.
Operational Oversight & Statistics Management
- Oversee daily operations to ensure smooth clinic flow and patient satisfaction.
- Monitor, compile, and report on key practice statistics (patient visits, new patient numbers, financial KPIs, outreach metrics, etc.).
- Ensure accurate and timely reporting from all staff positions.
- Step in as the operational lead when the Clinic Director is unavailable.
Team Communication & Leadership
- Facilitate clear communication between the Clinic Director and staff.
- Hold staff accountable for responsibilities while fostering a positive work environment.
- Identify workflow bottlenecks and implement solutions.
- Support the Office Manager in daily execution while providing higher-level oversight.
Qualifications
- Bachelor's degree in Business Administration, Healthcare Management, or related field preferred.
- 3 years of experience in project management, operations, or executive support (healthcare setting a plus).
- Proficiency in Milanote and/or Trello with demonstrated project management experience.
- Strong leadership and organizational skills with ability to manage multiple priorities.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office and data tracking/reporting tools.
- Ability to maintain discretion, professionalism, and confidentiality.
Core Competencies
- Leadership: Inspires accountability and follow-through.
- Data-Driven: Tracks, analyzes, and reports key practice statistics.
- Problem-Solving: Anticipates issues and provides solutions.
- Time Management: Efficiently organizes and prioritizes tasks.
- Detail-Oriented: Monitors deadlines and ensures quality results.
- Adaptability: Thrives in a fast-paced, patient-focused environment.
Compensation & Benefits
- Competitive salary starting at $60,000/year, commensurate with experience
- Paid time off (PTO)
- Complimentary chiropractic care
- Professional development opportunities
How to Apply: Skip the endless resume pile. If you're ready to jump into a
position that believes in your potential, text "ROCKSTAR" to 732-316-4004