What are the responsibilities and job description for the Executive Secretary position at Lehigh University?
Lehigh University's Division of Development and Alumni Relations is the engine behind one of the most engaged alumni communities in higher education. As Executive Secretary to the Vice President of Development and Alumni Relations, you'll be at the center of it all, keeping a senior leader and a high-performing team moving with precision, professionalism, and purpose.
Position Number: S77600
This position is a Grade: 8 - 37.5 with an approximate salary range of $44,600-$53,530 and is subject to change based on experience, skills and qualifications.
What You'll Be Doing
Lehigh University offers generous paid leave, above-market retirement contributions, and tuition benefits for employees and eligible dependents — all on a campus that genuinely invests in its people. The Development and Alumni Relations team is united by a shared commitment to Lehigh's mission and the alumni community who champion it. Lehigh University is an equal opportunity employer and does not discriminate. We are committed to a culturally and intellectually diverse community and we seek qualified candidates to contribute to the university’s mission.
Persons with disabilities who anticipate needing an accommodation for any part of the interview or hiring process may contact Lehigh's Accommodations Specialist .
Special Considerations
Only complete applications will be considered therefore please complete the application in its entirety. Once the posting is removed from the website applications may no longer be allowed to be completed.
Position Number: S77600
This position is a Grade: 8 - 37.5 with an approximate salary range of $44,600-$53,530 and is subject to change based on experience, skills and qualifications.
What You'll Be Doing
- Managing complex, high-volume calendars and scheduling meetings across multiple stakeholder groups
- Coordinating domestic and international travel arrangements, including itineraries, accommodations, and logistics
- Anticipating the VP's needs and proactively identifying and communicating deadlines before they become urgent
- Leading large, complex administrative projects independently from conception through to completion
- Drafting, reviewing, and distributing correspondence and communications on behalf of the Vice President
- Serving as a primary point of contact for donors, alumni, university leadership, and external partners
- Preparing agendas, briefing materials, and supporting documents for meetings and events
- Maintaining organised filing systems and records in accordance with university policies
- Coordinating with other administrative staff across the division to ensure seamless office operations
- Handling sensitive and confidential information with discretion and sound professional judgment
- High School Diploma or GED; Associate's or Vocational/Technical Degree preferred
- Three to five years of work related experience
- Demonstrated experience providing executive-level administrative support in a complex, relationship-driven environment
- Exceptional organizational skills with a track record of managing competing priorities without losing detail
- Strong written and verbal communication skills, including drafting correspondence for senior leadership
- Proficiency with calendar and productivity tools; familiarity with higher education or advancement operations is a genuine advantage at Lehigh
- A service-oriented approach that reflects the collaborative, donor-focused culture of Lehigh's advancement division
- Ability to work independently on projects requiring initiative, discretion, and follow-through
Lehigh University offers generous paid leave, above-market retirement contributions, and tuition benefits for employees and eligible dependents — all on a campus that genuinely invests in its people. The Development and Alumni Relations team is united by a shared commitment to Lehigh's mission and the alumni community who champion it. Lehigh University is an equal opportunity employer and does not discriminate. We are committed to a culturally and intellectually diverse community and we seek qualified candidates to contribute to the university’s mission.
Persons with disabilities who anticipate needing an accommodation for any part of the interview or hiring process may contact Lehigh's Accommodations Specialist .
Special Considerations
- The duties of the position do not allow for a remote work option; the employee in this position will be required to work on campus where they can be fully accessible to the Lehigh community.
Only complete applications will be considered therefore please complete the application in its entirety. Once the posting is removed from the website applications may no longer be allowed to be completed.
Salary : $44,600 - $53,530