Manufacturing Technician Coordinator – Special Term

Vacancy: Replacement Date Position Open: January 6, 2026

Job Title: Manufacturing Technology Coordinator*

Work Schedule: 40 hours, Monday through Friday 8 a.m. to 5 p.m.

Salary Range: $46,197 – $60,089

FLSA Status: Exempt

Contingent upon funding and contract agreement.

Summary

Provides administrative, operational and technical support to the Director, Advanced Manufacturing and Transportation.

in day-to-day delivery of manufacturing technology related programming. Duties include, but are not limited to: student reporting, planning of department activities and events, data entry and record keeping. This individual is responsible for coordinating the daily tasks required to support high-quality training programs including data tracking and reporting, production of materials related to instruction and development of program activities to support students and instructors. Performs duties with a minimum amount of supervision and a maximum amount of good judgment. Reports to the Director, Advanced Manufacturing and Transportation.

Essential Duties and Responsibilities

• Support registration and onboarding of new advanced manufacturing student for the Amazon and Traditional mechatronics programs
• Support the mobile manufacturing lab program which consists of (3) mobile labs. Registration of the cohorts, attendance and progress spreadsheets, client host responsibilities including coordination with the business training manager.
• Support special cohorts including our registered pre-apprentice programs – Certified Production Technician Plus and Mechatronics Pre-RA. This includes everything previously mentioned plus registering and updating the students with PA Labor and Industry.
• Handle all “back room” functions associated with all advanced manufacturing programs including maintenance of Google Drives, preparing Certificates of Completion and Articulation Agreements for graduates, monthly billings for per diem clients, issuing Amatrol licenses to new and continuing students.
• Assists with all requests via e-mail, phone and in person to ensure that a professional and competent image is portrayed to Program clients and general community.
• Works with corporate clients and program coordinators/trainers to coordinate training schedules and material requirements, duplication, catering, room assignments and program needs.
• Performs coordination duties to ensure smooth office operation and accurate record keeping in compliance with college and client reporting and student tracking/reporting needs.
• Uses intermediate level MS Word, EXCEL and PowerPoint to ensure accurate and timely reporting, creation of professional publications, and development of public presentations.
• Manages calendar for Program team – coordinates and plans meetings, team events, and student testing schedules.
• Monitors inventory of Program supplies and needs and/or orders as needed to support team activity.
• Maintains master file of all Program documents.
• Issues internal invoices to finance team for all Program training related expenses and contracts including invoicing.
• Manages financial responsibilities including requests for purchasing, external invoices, and Program’s student per diem.
• Assists with Program’s budget development.
• Maintain student tracking and performance records for client and the college.
• Maintain enrollment records on a rolling basis and assists instructors in entry of records in corporate designed systems.
• Prepare support materials for delivering the Program in the classroom and lab.
• Performs other duties as may be assigned

Qualifications:

Required

Education

• Associate degree from an accredited institution.

Certifications

• Act 153 Clearances (Act 34 PA Criminal Background, Act 151 PA Child Abuse History, Act 114 FBI Clearance Fingerprinting)

Work Experience

• Three years’ experience in support of a manager or director level position or team is essential.
• Must have exceptional organizational skills.
• Demonstrated ability with project management skills.

Knowledge, Skills, Abilities

• Excellent written and oral communication skills.
• Keyboarding and computer skills required.
• Willingness to work varied and flexible hours.
• Good judgment and critical thinking skills necessary.
• Must possess a high level of the following work skills and behaviors: teamwork/cooperation, initiative, customer service, and commitment to continuous professional growth in skills and knowledge.

Preferred

• Bachelor degree from an accredited institution.

Physical Demands

While performing the duties of this job, the employee is frequently required to stand; walk; sit; use hands to handle or feel; reach with hands and arms; talk and hear. The employee may regularly lift and/or move up to 15 pounds and occasionally lift and/or move up to 20 pounds. Specific vision abilities required by this job include close vision and distance vision.

Work Environment

The noise level in the work environment is usually quiet to moderate.