Human Resources and Payroll Coordinator - Lansing Center

POSITION: Human Resources/Payroll Coordinator

DEPARTMENT: Administrative/Finance

REPORTS TO: Director of Finance , General Manager

FLSA STATUS: Salaried, Exempt

LEGENDS GLOBAL

Legends Global is the premier partner to the world's greatest live events, venues, and brands. We deliver a fully integrated solution of premium services that keeps our partners front and center through our white-label approach.

Our network of 450 venues worldwide, hosting 20,000 events and entertaining 165 million guests each year, is powered by our depth of expertise and level of execution across every component — feasibility & consulting, owner’s representation, sales, partnerships, hospitality, merchandise, venue management, and content & booking — of world-class live events and venues.

The Legends Global culture is one of respect, ambitious thinking, collaboration, and bold action. We are committed to building an inclusive workplace where everyone can be authentic, make an impact, and grow their career.

Winning is an everyday thing at Legends Global. We have the best team members who understand every win is earned when we come together as one unified team. Sound like a winning formula for you? Join us!

THE ROLE

Essential Duties and Responsibilities

The position assists in composing, preparing, and reviewing departmental reports, data, and audits on a monthly, quarterly, and annual basis to ensure accurate accounting and reliable information for planning, expenditure projections, and forecasting. It is responsible for maintaining strict employee and organizational confidentiality in accordance with organizational, local, state, and federal laws, regulations, and policies. Duties include accurately preparing, maintaining, and balancing employee wage worksheets—including taxes and deductions—and performing data entry using accounting software to process payroll. The position ensures the timely and accurate transmission of payroll funds, payroll taxes, and all required deductions. It also manages benefit enrollment and cancellation processes for newly hired and separated personnel.

The role coordinates confidential and accurate recordkeeping, data entry, documentation, and filing of all personnel and payroll changes, including promotions, transfers, leaves of absence, new hires, separations, pension calculations, and other administrative functions. It assists in compiling and documenting employee data for census reporting and recordkeeping related to benefits, insurance, workers’ compensation, pension plans, unemployment, OSHA, leave programs, and employee hours. The position participates in applicant screening, reference and background checks, interview scheduling, and hiring processes, serving on interview committees as needed and in compliance with all applicable guidelines. It ensures proper administration of employee manuals and collective bargaining agreements as they relate to payroll and HR functions, while maintaining confidential operational and recordkeeping processes.

Additional responsibilities include coordinating accurate and timely employee separation processes, collaborating with management and bargaining unit personnel to ensure compliance with collective bargaining agreements, and compiling confidential data for HR, payroll, tax, pension, and unemployment reports, including preparing schedules for annual audits. The role ensures a safe, harassment‑free environment and compliance with OSHA standards and all relevant laws, including FMLA and ADA. It assists in coordinating organizational services with community organizations as it relates to community engagement and participates in committees, meetings, and special events. The position conducts regular inspections of personnel and payroll files, processes, equipment, and supplies, sharing findings with the General Manager to maintain accuracy and efficiency. It also assists with organizational and departmental audits as directed.

The position requires flexibility for irregular schedules, including evenings, weekends, and holidays, and may involve assignments outside the listed job specifications. It requires ongoing knowledge of departmental policies, procedures, safety guidelines, and programs. The role is responsible for compiling, coordinating, and reporting documentation to agencies such as UIA, OSHA, ADA, ERISA, COBRA, HIPAA, FMLA, and ACA, while staying informed of regulatory updates. It participates in confidential investigations of employee complaints, processes unemployment insurance claims and disputes, and participates in hearings as needed. The position reconciles benefit invoices, resolves discrepancies, and adheres to all departmental and organizational policies. Attendance or travel may be required for off‑site meetings or events, and other duties may be assigned.

Marginal responsibilities include staying informed about industry, payroll, and HR trends; researching best practices and policy developments at local, state, and federal levels; and maintaining familiarity with the Greater Lansing region to enhance employee, customer, and guest services.

SUPERVISORY RESPONSIBILITIES

N/A

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty with energy and enthusiasm. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience

The required education and experience for this role include a high school diploma or G.E.D., with an Accounting degree preferred. Candidates should have a minimum of two years of experience processing payroll in ADP, along with strong familiarity in managing payroll functions. Experience working in Workday is highly preferred, as it supports efficient processing and system navigation.

Skills and Abilities

The role requires excellent oral, written, and interpersonal communication skills, along with strong data entry abilities and a solid foundation in basic accounting. Candidates should have a clear understanding of payroll taxes, laws, regulations, and compliance requirements. Success in this position also depends on the ability to work both independently and collaboratively, meet strict deadlines, and perform effectively under pressure while maintaining close attention to detail. A high level of proficiency in Microsoft Word, Excel, and PowerPoint is also essential.

COMPENSATION

Competitive salary, commensurate with experience, and a generous benefits package that includes medical, dental, vision, life and disability insurance, paid vacation, and 401k plan.

WORKING CONDITIONS

Location: On Site

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

NOTE:

The essential responsibilities of this position are described under the headings above. They may be subject to change at any time due to reasonable accommodation or other reasons. Also, this document in no way states or implies that these are the only duties to be performed by the employee occupying this position.

Legends Global is an Equal Opportunity/Affirmative Action employer, and encourages Women, Minorities, Individuals with Disabilities, and protected Veterans to apply. VEVRAA Federal Contractor.