Event Logistics Coordinator

LEGENDS & ASM GLOBAL

Two powerhouse companies have joined forces to redefine excellence in sports, entertainment, and live events. Together, we combine unmatched expertise with a global reach, offering end-to-end solutions – from venue development and event booking to revenue strategy and hospitality.

Legends brings a 360-degree, data-driven approach across Global Partnerships, Hospitality, Merchandise, and Attractions, working with top-tier clients to deliver exceptional experiences.

ASM Global, the world leader in venue management and live event production, oversees 350 iconic venues stadiums, arenas, conventions centers and theaters.

Our organization is committed to building an inclusive, innovative environment where differences drive solutions that benefit our team members, guests, and partners. Guided by our values of respect, integrity, and accountability, we create a workplace where everyone can succeed. Are you ready to be part of the team that is transforming live entertainment? Join us to make legends happen!

THE ROLE

The Event Logistics Coordinator will assist with synchronizing team merchandise pulls with event logistics including fixtures, equipment and other assets from the Indianapolis warehouse to ensure deliver to our events is timely, efficient and cost effective. Pre-event staging and post event reverse logistics is an essential part of this role. Local/regional deliveries with company box truck and sprinter van for hot market product movement. 

ESSENTIAL DUTES AND RESPONSIBILITIES

• ·       Drives sprinter van, 1 ton dually pick-up trucks, box trucks under 26,000 lbs., or other assigned company vehicles to make regional deliveries of product, fixtures or other runs locally.
• ·       Inspects vehicles for defects before and after trips and submits report indicating their condition.
• ·       Maintenance, cleaning, and detailing of company vehicles.
• ·       Skilled to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
• ·       Ensures proper care, use, and organization of all equipment prior to, during and after event.
• ·       Assist with loading and unloading merchandise in-bound and out-bound to and from events.
• ·       Assist with inventory, organization, documentation and tracking of all fixtures in-bound and out-bound to and from events.
• ·       Excellent knowledge of the Event Calendar identifying opportunities to reduce costs with cross-functional communications.
• ·       Point person on the team to help direct Distribution Center staff, troubleshoot issues, and answer questions.
• ·       Ensure Distribution Center staff are productive, efficient, and adhering to SOP's, policies, and procedures.
• ·       Assist in training and ensuring team members have received proper training to perform duties of the role and meet departmental goals.
• ·       Communicate with (or to) individuals or groups verbally and/or in writing (e.g. customers, suppliers, associates)
• ·       Implement the business plan for area of responsibility by communicating goals and managing staffing and scheduling, assigning duties and coordinating workloads to achieve facility goals (e.g., Safety, Quality, Teamwork, Productivity)
• ·       Monitor and manage productivity of area of responsibility by preparing, reviewing and/or analyzing business reports
• ·       Maintain quality and safety standards in area of responsibility by ensuring associates are trained on Logistics and company policies, standards and procedures; monitoring associate compliance to policies and procedures; distributing and maintaining procedures and supporting documentation
• ·       Identify associate, customer, and/or supplier concerns by listening, consulting with others when needed to determine corrective action to take or make recommendations to resolve
• ·       General housekeeping, maintenance and organization of the area.
• ·       Ability to be cross trained in other areas of the DC/Production.
• ·       Occasionally needs to run area with limited supervision.
• ·       Other duties may be assigned

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QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty with energy and enthusiasm. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Job Knowledge, Skills and Abilities

·       Excellent interpersonal and communication skills.

·       Excellent organizational skills and attention to detail.

·       Excellent time management skills with the proven ability to meet deadlines.

·       Strong analytical and problem-solving skills.

·       Strong understanding of general safety policies and best practices.

·       Ability to process information and merchandise through computer system.

·       Ability to read, count, and write to accurately complete all documentation.

·       Ability to operate and use all equipment necessary.

·       Ability to climb ladders.

·       Commitment to company’s vision & mission

·       Practice TCE (Total Customer Experience)

Training Requirements

Foundation knowledge of LGM’s systems, policies and procedures.

General Safety

RF Scanner

TWL/WMS system proficiency

Fundamental usage in Microsoft Office application

Forklift/Hi Lift/Pallet Jack Training

TCE training

COMPENSATION

Competitive salary, commensurate with experience, and a generous benefits package that includes medical, dental, vision, life and disability insurance, paid vacation, and 401k plan.

WORKING CONDITIONS

Location: On Site Indianapolis

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Must be able to obtain a DOT medical card (Medical Examiner’s Certificate) to operate vehicles over 10,000 lbs.
• Some physical exertion is required.
• Must occasionally lift and/or move up to 75 pounds
• Regularly required stand, walk, and occasionally bend and move about the facility.

NOTE:

The essential responsibilities of this position are described under the headings above. They may be subject to change at any time due to reasonable accommodation or other reasons. Also, this document in no way states or implies that these are the only duties to be performed by the employee occupying this position.

Legends & ASM Global is an Equal Opportunity/Affirmative Action employer, and encourages Women, Minorities, Individuals with Disabilities, and protected Veterans to apply. VEVRAA Federal Contractor.