What are the responsibilities and job description for the School Registrar position at Legacy Traditional Schools?
Be the one who makes a difference!
At Vertex Education we are a team of high achievers, courageous leaders, and passionate believers in changing lives through education. As a purpose-led education services provider, our mission is destined to benefit many and yet it starts with just one person inspired to work together with us to make a memorable and meaningful difference for our clients, schools, students, and communities. Be the one who makes a difference—with us.
Position Overview
The Registrar is responsible for the administration, coordination, and communication of the student enrollment and attendance reporting process and student cumulative file management. This role is also responsible for accurate student database information and related reports.
Essential Functions
- Responsible for the registration and withdrawal of students using registration system and student information system (Power School/Infinite Campus) while following process checklist provided
- Requests records for new students transferring from other schools and reviews records received, notifying appropriate school staff as needed
- Send student records to other schools upon request in a timely manner
- Evaluates and verifies documentation submitted as required for enrollment
- Responsible for the collection and entry of student data into school’s SIS (Power School/Infinite Campus) by importing data from enrollment system or manual entry when needed
- Responsible for monitoring and verifying enrollments when submitted in SchoolMint
- Generates reports, class lists, and enters attendance alerts
- Maintains office and student cumulative files, keeping records current and following document maintenance guidelines
- Processes any changes to student information in a timely manner following process guidelines
- Maintains an orderly, organized, and presentable office space
- Maintains grades and attendance databases and extracurricular activity records for all students
- Maintains database of student schedules, runs schedule reports and adjusts student schedules as necessary
- Processes and maintains daily student attendance records and ensures that all attendance from check in system (Raptor) is accurately reflected in student information system
- Audits attendance daily to ensure accurate reporting
- Prepares report cards by grading periods and sends report cards electronically
- Collects and provides accurate enrollment numbers/information to the district office as requested
- Provides information and assistance to new students and their parents, communicates regularly with families navigating the enrollment or re-enrollment process
- Imports student list into Driveline system and prints Driveline signs to distribute to families
- Answers and distributes phone calls as needed
- Assists in the preparation of bulletins, school calendars, brochures and other announcements
- Attends all required school events as assigned by building administrator
- Generates word processing and spreadsheet documents
- Assists with the day-to-day operations of the school
- Attends all required trainings (online and in person)
- Works with building administrator to develop back up plan for any absences and provide any cross training needed
KNOWLEDGE, SKILLS, & ABILITIES
Education, Licensure or Certification
- High School Diploma or GED
Work Experience or Related Experience
- 2 years’ experience in a clerical setting, school setting preferred
- Prior registrar experience preferred
Specialized Knowledge, Skills & Abilities:
- Detail- oriented
- Proficient in utilizing data based management system (preferable a student information system such as Power School or Infinite Campus)
- Excellent organizational and time management skills
- Proficient computer skills in Microsoft Office and Google Suite
- Ability to remain self-directed as well independently seek out answers to questions
- Excellent customer service and communication skills
- Ability to learn new software programs as needed
- Ability to constantly review policies and procedures to increase efficiency
- Ability to work cooperatively with others
Work Environment and Physical Demands
- The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
- Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. Duties are performed typically in school and/or office settings throughout the division. May include frequent walking, standing, stooping, lifting up to approximately 25 pounds and occasional lifting of equipment and/or materials weighing up to approximately 40 pounds may be required.
- Must have the ability to sit or stand for extended periods of time; to enter data into a computer keyboard; to research identified job related duties using the Internet and other resources; see and read a computer screen and printed material with or without vision aids; hear and understand speech at normal levels and on the telephone; speak in audible tones so that others may understand clearly in person and on the telephone; and the ability to understand and follow oral and written instructions.
BACKGROUND CHECKS
- The incumbent in this position will be required to pass a criminal history background check
Be excited to be a part of our team and grow your career with us!
Be the one who enables us to positively impact over 258,000 students across multiple states while driving our growth forward so we can enrich even more lives. Be the one who helps us achieve excellence for over 226 schools that we support with academics, finance, technology, human resources, communications, marketing, facilities, construction, and food services. Be the one who is a diverse thinker, a team player, a smart risk taker, an innovator, and a difference maker by encouraging others to climb higher and reach farther to further education.
- Be yourself surrounded by wonderful people who care about you, value your unique skills, and lift you up.
- Be supported in your work by caring leaders and team members who want you to succeed.
- Be empowered to make a difference and climb higher and reach farther to change lives through education.
- Be well in all aspects of your life from your physical, mental, and emotional wellbeing to your finances.
- Enjoy industry-leading pay, rewards, referral bonuses, with unlimited flexible paid time-off for performance.
- Be able to care for your health and your family with comprehensive medical, dental and vision benefits and invest in your future with 401(k) plans with a 6% employer match on your contributions.
- Enhance your growth and development with mentoring and money to take training classes.
- Thrive in a welcoming, supportive, and inclusive environment where we treat others with fairness and respect, celebrate diversity, and elevate equality and inclusion as an equal opportunity employer.
Be the one who makes a difference!
With an innovative mind, a hungry heart, and engaging spirit you can change lives through education. Be a part of Vertex Education and let’s make a difference together.