What are the responsibilities and job description for the Administrative Assistant | Entry Level, We Train | Hybrid, Ocala FL | Bookkeeping, Admin & Operation position at Legacy Sales Engineering?
Learn how a growing company actually runs, from the inside, and build skills that pay for the rest of your career. Legacy Sales Engineering is hiring an entry-level Administrative Assistant for a hybrid role in the Ocala area. We will train you. What we cannot train is the thing we care about most: you have to be the kind of person who notices the small stuff and does not quit on a task until it is right.
WHAT YOU LEARN
Bookkeeping. How to reconcile accounts, process expenses and outgoing payments, and close the books every month. This is a real, transferable skill and we teach it to you.
Operations. How a company runs on standard operating procedures, and how to follow them so nothing falls through the cracks.
Executive support. How to keep a busy founder's calendar, inbox, and follow-ups organized so the important things get done.
Quality. How to check work before it goes out the door and hold it to a standard.
WHAT YOU WILL DO
Keep our records, files, and documentation organized and current. Handle day-to-day office and admin tasks. Reconcile financial records on a regular cadence, process expenses and payments, and help close out the books monthly. Follow our SOPs to complete recurring operational work. Support the Founder directly with scheduling, communication, and follow-through. Review work for accuracy before it goes to a client.
WHAT YOU GROW INTO
Start as the person who keeps things organized. Grow into the person who runs the back office. The path from here leads toward operations and finance roles for someone who proves they can be trusted with the details.
WHO THRIVES HERE
You notice when a number is off by a penny and it bothers you until you find out why. You finish what you start, especially the tedious parts. You are organized by nature, not by force. You communicate clearly in writing and in person. You are honest, because you will handle the company's money and records. You do not need experience. You need to be teachable, thorough, and relentless about getting things right.
THE SETUP
Hybrid. Part of the week in person in the Ocala area, part from home. Reliable transportation, a reliable computer, and reliable internet at home. Full training provided. Compensation discussed in the interview.
HOW TO APPLY
Send a short note telling us why this role caught your attention, and where you saw this post. Attach a resume if you have one. To show us you read the whole post, put the word METICULOUS as the first word of your note.
Pay: $15.00 - $17.00 per hour
Expected hours: 30.0 – 40.0 per week
Work Location: Hybrid remote in Ocala, FL 34472
Salary : $15 - $17