What are the responsibilities and job description for the Administrative Accounting Assistant position at Legacy Markets, LLC?
Accounting Assistant
Position Summary
The Administrative Professional provides administrative, clerical, and accounting support to ensure the efficient day-to-day operation of the office. This position serves as a key point of contact for internal staff, vendors and customers while supporting financial and operational processes. The ideal candidate is organized, detail-oriented, dependable, and capable of managing multiple priorities in a fast-paced environment.
Reports To
Controller
Essential Duties and Responsibilities
Accounting & Financial Support
- Audit and verify store paperwork for completeness and accuracy.
- Process Accounts Payable invoices and maintain vendor records.
- Process Accounts Receivable transactions and assist with collections activities as needed.
- Maintain and update spreadsheets, reports, and financial records.
- Assist with month-end and other accounting-related activities as requested.
Operational Support
- Coordinate with District Managers to resolve paperwork discrepancies.
- Support special projects and departmental initiatives.
- Perform other duties and responsibilities as assigned.
Administrative Support
- Maintain organized filing systems, both electronic and physical.
- Manage office correspondence, documents, and general administrative tasks.
- Keep office work areas organized, professional, and well-maintained.
- Answer and direct incoming telephone calls in a professional and courteous manner.
- Receive and assist visitors, vendors, and delivery personnel as needed.
Qualifications
Required
- High school diploma or equivalent.
- Proficiency with Microsoft Office Suite, particularly Excel, Word, and Outlook.
- Basic knowledge of accounting and office administrative practices.
- Strong computer, data entry, and organizational skills.
- Ability to maintain confidentiality and handle sensitive information appropriately.
Preferred
- Associate degree in Business Administration, Accounting, or a related field.
- Previous administrative, bookkeeping, accounting, or office support experience.
- Experience working with accounting software and financial reporting systems.
Key Competencies
- Excellent organizational and planning skills.
- Strong attention to detail and accuracy.
- Effective time management and prioritization abilities.
- Professional verbal and written communication skills.
- Problem-solving and critical-thinking capabilities.
- Adaptability and flexibility in a changing environment.
- Ability to work independently and collaboratively as part of a team.
- Customer service orientation.
- Professionalism, dependability, and discretion.
Physical Requirements
- Ability to sit, stand, and work at a computer for extended periods.
- Ability to occasionally lift and move items weighing up to 25 pounds.
- Ability to perform routine office tasks requiring manual dexterity and visual attention.
Disclaimer
The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not intended to be construed as an exhaustive list of all duties, responsibilities, and qualifications required. Management reserves the right to modify duties or assign additional responsibilities as business needs require.