What are the responsibilities and job description for the Administrative Assistant position at Legacy Law Firm, P.C.?
Do you love keeping things organized, anticipating what's needed next, and making sure nothing falls through the cracks?
Legacy Law Firm is looking for an Administrative Assistant who enjoys bringing order to busy days and takes pride in supporting a team that helps families plan for the future.
This position is ideal for someone who is naturally organized, detail-oriented, and proactive. The right person doesn't wait to be told what needs to be done—they notice it, take ownership, and make it happen. While no two days look exactly the same, every day plays an important role in creating an exceptional experience for our clients and supporting our attorneys and staff.
About Legacy Law Firm
Legacy Law Firm is a boutique estate planning, elder law, and business planning firm. We are committed to providing exceptional client service while fostering a positive, collaborative workplace where every team member contributes to our success.
What You'll Do
As our Administrative Assistant, you'll help keep the office running efficiently by:
- Prepare, scan, organize, and maintain legal documents, client files, and portfolios while ensuring information is accurately saved and readily accessible.
- Manage incoming and outgoing mail, coordinate document deliveries, prepare client welcome materials, and assist with follow-up communications for prospective clients.
- Create a warm and welcoming client experience by maintaining refreshments, beverages, and the overall appearance of the reception area.
- Ensure the workroom remains organized, fully stocked, and prepared to support the needs of attorneys and staff.
- Maintain conference rooms ensuring that they are clean and stocked ready for the next appointment.
- Assist in the deed recording process by preparing recording packets and submitting documents to the appropriate county Register of Deeds, tracking recording status, and ensuring recorded documents are properly saved and returned to the client file.
- Assist with the preparation and coordination of team meetings, lunches, firm events, holiday decorating, and other office projects.
- Run errands for the firm.
- Provide backup support for reception by greeting clients, answering phones, and assisting with front desk responsibilities as needed.
- Provide administrative support to attorneys and staff through special projects, coordination, and day-to-day office operations.
- Proactively identify and address organizational needs to help keep office operations running efficiently and support the success of the team.
- Contribute to an exceptional client experience by consistently delivering the high level of service Legacy Law Firm is known for.
The Person Who Will Thrive Here
You may be a great fit if you:
- Have exceptional attention to detail.
- Enjoy organizing information and creating efficient systems.
- Take initiative and solve problems before they become problems.
- Can prioritize multiple tasks without becoming overwhelmed.
- Are dependable, self-motivated, and follow through on commitments.
- Communicate professionally and enjoy working with people.
- Are comfortable learning new technology and software.
- Believe no task is "too small" when it contributes to the success of the team.
Qualifications
- Previous administrative, office, customer service, or legal experience is preferred.
- Communicate professionally and clearly with clients, team members, and outside professionals.
- Maintain professionalism and composure during busy workdays and frequent interruptions.
- Be proficient in Microsoft Outlook, Word, Excel, Adobe, Zoom, and the ability to quickly learn new software systems.
- Be comfortable learning and using office technology and CRM systems.
- Handle confidential client information with discretion and professionalism.
- Ability to occasionally lift up to 30 pounds and perform routine office tasks.
Schedule
Full-time, Monday–Thursday 8am-5pm and Friday 8am-1pm. This is an in-office position.
Why Legacy Law Firm?
We believe that our people are our greatest strength. We work hard, support one another, celebrate successes together, and take pride in serving our clients with excellence. If you're looking for a position where your organizational skills and initiative truly make a difference every day, we'd love to meet you.
Additional Information
This role is best suited for someone who enjoys a fast-paced environment, can successfully manage multiple priorities, and adapts well to frequent interruptions throughout the day.
If you enjoy staying organized, helping people, and keeping things running efficiently in a busy professional office, we would love to hear from you. Please submit a detailed résumé along with a cover letter that includes your salary expectations and tells us why you believe you would be a great fit for our team. Applications should be emailed to Ashlee Junge, Chief Business Officer, at ashlee@legacylawfirmpc.com
Job Type: Full-time
Pay: From $25.00 per hour
Benefits:
- Dental insurance
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Parental leave
- Retirement plan
- Vision insurance
Experience:
- Executive administrative support: 1 year (Required)
Work Location: In person
Salary : $25