What are the responsibilities and job description for the Office Manager position at Legacy Hospice?
Office Manager – Hospice
Location: Fredericktown, MO
Job Type: Full-Time | Hourly
About Us
At Legacy Hospice, we’re committed to providing compassionate, high-quality care to patients and families facing life-limiting illnesses. We are seeking a detail-oriented and dependable Office Manager to keep our daily operations running smoothly and support our care team in making a difference every day.
What You’ll Do
As the Office Manager, you will serve as the hub of our hospice branch operations—supporting administrative tasks, managing clinical records, coordinating supply orders, and assisting with payroll and billing functions.
Location: Fredericktown, MO
Job Type: Full-Time | Hourly
About Us
At Legacy Hospice, we’re committed to providing compassionate, high-quality care to patients and families facing life-limiting illnesses. We are seeking a detail-oriented and dependable Office Manager to keep our daily operations running smoothly and support our care team in making a difference every day.
What You’ll Do
As the Office Manager, you will serve as the hub of our hospice branch operations—supporting administrative tasks, managing clinical records, coordinating supply orders, and assisting with payroll and billing functions.
- Maintain accurate and up-to-date patient records in compliance with regulatory guidelines
- Manage phone calls, scheduling updates, and interoffice communications
- Order, track, and maintain medical and office supplies
- Support clinical staff with documentation needs and data entry
- Coordinate invoices, billing, and payroll communication with the corporate office
- Assist with internal audits and compliance tasks
- Track patient admissions, discharges, and recertification dates
- Participate in team meetings, trainings, and community outreach events
- High school diploma or equivalent required (Associate’s degree preferred)
- Minimum 2 years of experience in an administrative role, preferably in a healthcare or hospice setting
- Proficient in Microsoft Office and general office technology (phones, printers, tablets, etc.)
- Familiarity with healthcare billing, EMRs, or clinical documentation systems a plus
- Strong organizational and multitasking skills
- Excellent written and verbal communication skills
- Ability to handle confidential information professionally
- Valid driver’s license, auto insurance, and reliable transportation
- Please note: Legacy Hospice is a drug-free workplace. Pre-employment drug screening is required, including testing for marijuana.
- Mission-driven culture focused on patient dignity and compassionate care
- Competitive pay and benefits
- Supportive team environment
- Opportunities for professional growth and development
- Competitive hourly wage and mileage reimbursement where applicable