Accounts Payable Specialist

The Accounts Payable Specialist is primarily responsible for managing the day-day tasks of the Accounts Payable operations to ensure accuracy, consistency, timeliness, and compliance with both internal policies and external regulations. Constant coordination and communication with both internal and external customers are key to this role. The staff needs to possess strong organizational skills with high attention to details and follow-through skills.

Essential Duties and Responsibilities:

• Review and process vendor invoices accurately and in compliance with Legacy Education company policies.
• Enter and code invoices and bills accurately to specific GL accounts, departments and location and ensure all required documentation and approval are in place.
• Review, reconcile, follow up on, and resolve invoice discrepancies and past due balances with vendors.
• Always maintain an organized record of all vendor invoices and payments.
• Maintain good vendor relationships and maximize payment terms to support working capital needs.
• Reconcile the AP sub ledger with the general ledger to ensure they are balanced each month.
• Print checks, coordinate mailing, and pick up.
• Ensure timely month end and year end close processes for accounts payable.
• Provide excellent customer service to both internal and external customers and ensure accurate and prompt responses.
• Adhere to the company’s policies and procedures and ensures that internal controls are in place throughout the accounts payable process.
• Update the accounts payable policies and procedures and ensure that current practices are consistent and in line with these policies.
• Identify process improvement opportunities, system automation initiatives, and best practices for the accounts payable operations functions.
• Lead the yearly 1099 process and ensure complete, accurate and timely processing and submission.
• Assist with the yearly financial and compliance audits.
• Perform ad hoc and special projects as needed.

Qualifications:

• Detail oriented and organized with high level of accuracy, has good critical thinking skills, and can demonstrate good personal judgment
• Commitment to integrity, compliance, and confidentiality
• Excellent communications skills, both written and verbal and strong people skills
• Good time management skills and ability to work under pressure while prioritizing tasks and meeting deadlines
• Open, adaptable and collaborator especially with new tasks and processes assigned
• Initiative taker and can work both independently and in a team setup

Education and Experience:

• Bachelor’s degree or equivalent
• Strong working knowledge of full cycle accounts payable, PO system, matching principle
• Working knowledge of GAAP, month end close process, accounting journal entries, internal controls
• 3-5 years of experience in accounts payable and general accounting
• Proficiency in Microsoft Excel and hands-on experience on various accounting/AP software and platforms

Physical and Mental Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Working Conditions

School environment. Most of the work requires routine walking, standing, bending, and lifting.

Pay: $28.00 - $30.00 per hour

Benefits:

• 401(k)
• AD&D insurance
• Dental insurance
• Disability insurance
• Employee assistance program
• Employee discount
• Health insurance
• Life insurance
• Paid sick time
• Paid time off
• Retirement plan
• Vision insurance

Education:

• Bachelor's (Required)

Experience:

• Accounts payable: 3 years (Preferred)

Work Location: In person

Salary : $28 - $30