Library Clerk - Prairie View Elementary

2025-26 School Year

175 days/year

8 hours/day

Purpose Statement:

The job of Library Clerk is established for the purpose/s of assisting the library media specialist with instructional and non-instructional activities for students, staff, and parents. Responsibilities include overseeing circulation systems and assisting with the overall operation of the library.

This job reports to Building Principal

Essential Functions

• Assists students, staff, and parents with a variety of activities (e.g. instructs students in library operations and materials, locates requested materials, places holds on requested items, etc.) for the purpose of providing services to library patrons.
• Confers with Library Media Specialist for the purpose of implementing Library Department goals and ensuring the effective and efficient operation of the library.
• Coordinates interlibrary loans (ILLs) (e.g. responds to Destiny or e-mailed requests from teachers and Library Specialists throughout the District, keeps good records of requests, delivers ILL materials to staff, etc.) for the purpose of providing support and materials for District staff.
• Maintains the physical appearance of the library, display cases, and assigned areas (e.g. shelves books, straightens shelves as needed, sets out books, exchange newspapers, etc.) for the purpose of ensuring a safe, neat, and well-organized library environment.
• Maintains a variety of documents, files, and records (e.g. quarterly statistics reports; up-to-date student and staff Destiny profiles; student and staff overdue lists; data needed for reports; record of library/conference room and equipment usage by non-library staff; classroom check-out reports, weekly media center schedule, collection statistics, renewal information, overdue lists, bank deposits, requested bibliographies, etc.) for the purpose of documenting activities and providing up-to-date, accurate information.
• Monitors student activities (e.g. assures students are signed in and out, assists with printer issues, assists in locating books, supervises before and after-school walk-in students, etc.) for the purpose of maintaining a safe environment conducive to learning.
• Oversees equipment usage (e.g. schedules all equipment, replies to equipment requests, resolves scheduling conflicts, creates technology tickets for unresolved issues, etc.) for the purpose of providing equipment in an efficient and effective manner.
• Participates in team meetings as requested (e.g. in-service training, workshops, etc.) for the purpose of conveying and/or gathering information and supporting District goals.
• Performs initial trouble shooting on student instructional devices (e.g. battery reset, device wipe, resetting frozen screens, etc.) for the purpose of ensuring and efficient, effective, and supportive learning environment.
• Performs a variety of administrative tasks (e.g. answers telephone, takes and delivers messages, updates and creates documents, conducts library inventory, copies and scans items, reconciles inventory reports, operates a variety of office equipment, etc.) for the purpose of supporting the effective and efficient functioning of the library.
• Performs library and student instructional device circulation activities (e.g. turns on/off OPAC and self checkout computers; checks-in and checks-out materials/devices; prepares circulation count, lists of overdue items, collects payment for lost or damaged library materials; assists clients in locating materials; maintains student device cart, communicates with building technology staff, etc.) for the purpose of controlling the use, location and availability of items.
• Prepares items for deselection (e.g. compiles list of barcodes, informs staff of eliminated items, removes any District identifying marks, offers deselected items to building staff, sends remaining items to the warehouse, etc.) for the purpose of maintaining a high quality collection.
• Processes library books, periodicals, and related media materials (e.g. enters into Destiny files; stamps with school stamp, barcodes, assign genres, puts on spine labels and mylar covers; laminates paperback books; shelves materials; dates magazines; labels award nominee books and special collection books, etc.) for the purpose of providing students and staff with with a wide-variety of materials.
• Repairs and cleans books and materials for the purpose of ensuring the availability of a high quality library inventory.
• Responds to inquiries of students, staff, and parents (e.g. availability of books, status of overdue materials, use of Destiny automation system, etc.) for the purpose of providing information and/or direction as required.
• Schedules, trains, and supervises student and adult library volunteers for the purpose of ensuring library procedures and policies are maintained by volunteer assistants.
• Supports a wide variety of building functions when requested by principal (e.g. hall duty, lunch supervision, bus duty, etc.) for the purpose of ensuring the effective and efficient operation of the school building.
• Supports a variety of library programs and events (e.g. book fairs, learning lunches, author visits, book clubs, other library clubs or groups, etc.) for the purpose of enhancing the activities provided through the library.

Other Functions

• Performs other related duties for the purpose of ensuring the efficient and effective functioning of the work unit.

Job Requirements: Skills, Knowledge, and Abilities (Minimum Qualifications)

SKILLS are required to perform multiple tasks with a potential need to upgrade skills in order to meet changing job conditions. Specific skill based competencies required to satisfactorily perform the functions of the job include: operating standard office equipment including using pertinent software applications; preparing and maintaining accurate records; and customer service.

KNOWLEDGE is required to perform basic math, including calculations using fractions, percents, and/or ratios; read a variety of manuals, write documents following prescribed formats, and/or present information to others; and understand complex, multi-step written and oral instructions. Specific knowledge based competencies required to satisfactorily perform the functions of the job include: library practices; and computer and Internet operations.

ABILITY is required to schedule activities, meetings, and/or events; gather and/or collate data; and use job-related equipment. Flexibility is required to work with others in a wide variety of circumstances; work with data utilizing defined but different processes; and operate equipment using standardized methods. Ability is also required to work with a wide diversity of individuals; work with similar types of data; and utilize a variety of job-related equipment. Problem solving is required to identify issues and create action plans. Problem solving with data may require independent interpretation; and problem solving with equipment is limited to moderate. Specific ability based competencies required to satisfactorily perform the functions of the job include: Establishing effective working relationships; adaptability/flexibility; dealing with frequent interruptions; detail oriented; reliability; and good communication skills.

Responsibility

Responsibilities include: working under direct supervision using standardized routines; leading, guiding, and/or coordinating others; operating within a defined budget. Utilization of some resources from other work units may be required to perform the job's functions. There is some opportunity to affect the organization’s services.

Work Environment

The usual and customary methods of performing the job's functions require the following physical demands: occasional lifting, carrying, pushing, and/or pulling, some climbing and balancing, frequent stooping, kneeling, crouching, and/or crawling and significant fine finger dexterity. Generally the job requires 20% sitting, 30% walking, 50% standing. The job is performed under conditions with exposure to risk of injury and/or illness and in a clean atmosphere.

Experience: Job related experience is desired.

Education: High school diploma or equivalent.

Required Testing

None Specified

Certificates & Licenses

None Specified

Continuing Educ. / Training

None Specified

Clearances

Criminal Justice Fingerprint/Background Clearance

FLSA Status

Non-Exempt