Human Resources Representative

Human Resources Representative

Position: Human Resources Representative

Location: Sacramento, CA

Reports to: Management Team

Compensation: Salaried position/Full-time position

Position Summary: This position assists in the day-to-day operations as related to Human Resources. This position provides direct assistance to management personnel in the administration of the human resources policies, procedures and programs.

Essential Duties and Responsibilities include the following. Other duties may be assigned:

• Review Payroll hours/bonuses (if applicable) and adjust hours as needed
• Organizing and paying employees on payroll day.
• Accident investigations.
• Filing of worker’s compensation claims and following up with adjusters to ensure quick and efficient closing of claims

• Maintain and update OSHA 300 form as needed.
• Conduct employee relations to create an efficient and conflict-free workplace.
• Ensure everyone is working safely i.e., PPE, Heat illness prevention, Preventing unsafe practices, etc.
• Complete employee onboarding packets for newly hired employees including badges and timecards.
• Complete I-9 forms, verify I-9 documentation, and maintain I-9 files.
• Keep up to date employee photo “yearbook” log of active employees.
• Keep records of benefits plans participation for all locations such as health insurance, dental, vision, 401k, and personnel transactions such as hires, promotions, performance reviews, and terminations.

• Prepare employee separation notices and related documentation and conduct exit interviews to determine reasons behind separations.

• Prepare reports and recommend procedures to reduce absenteeism and turnover.
• Review, track, and document compliance with mandatory and non-mandatory training such as but not limited to safety training, anti-harassment training and pesticide training.

• Attend and participate in employee disciplinary meetings, terminations, and misconduct investigations.

• Schedules meetings as requested by the management team.

Competencies

To perform the job successfully, an individual should demonstrate the following competencies:

• Analytical - Synthesizes complex or diverse information; Uses intuition and experience to complement data.

• Problem Solving - Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Works well in-group problem solving situations; Uses reason even when dealing with emotional topics.
• Technical Skills - Assesses own strengths and weaknesses; Pursues training and development opportunities; Strives to continuously build knowledge and skills; Shares expertise with others.
• Customer Service - Manages difficult or emotional customer situations; Responds promptly to customer needs; Solicits customer feedback to improve service; Responds to requests for service and assistance; Meets commitments.
• Interpersonal Skills - Focuses on solving conflict, rather than finding fault; Maintains confidentiality; Listens to others without interrupting; Keeps emotions under control; Remains open to others' ideas and tries new things.
• Oral Communication - Speaks clearly and persuasively in positive or negative situations; listens and gets clarification; Responds well to questions; Participates in meetings.
• Written Communication - Writes clearly and informatively; Presents numerical data effectively; Able to read and interpret written information.
• Teamwork - Balances team and individual responsibilities; Exhibits objectivity and openness to others' views; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests; Supports everyone’s efforts to succeed.
• Ethics - Treats people with respect; Keeps commitments; inspires the trust of others; Works with integrity and ethically; Upholds organizational values.
• Organizational Support - Follows policies and procedures; Supports organization’s goals and values.
• Judgment - Displays willingness to make decisions; Exhibits sound and accurate judgment; Supports and explains reasoning for decisions; Includes appropriate people in decision-making process; Makes timely decisions.
• Motivation - Sets and achieves challenging goals; Demonstrates persistence and overcomes obstacles; Measures self against standard of excellence.
• Planning/Organizing - Prioritizes and plans work activities; Uses time efficiently; Sets goals and objectives.
• Professionalism - Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments.
• Quality - Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality.
• Quantity - Meets productivity standards; Completes work in timely manner; Strives to increase productivity; Works effectively.
• Safety and Security - Observes safety and security procedures; Reports potentially unsafe conditions; Uses equipment and materials properly.
• Adaptability - Adapts to changes in the work environment; Manages competing demands; Changes approach or method to best fit the situation; Able to deal with frequent change, delays, or unexpected events.
• Attendance/Punctuality - Is consistently at work and on time; Ensures work responsibilities are covered when absent.
• Dependability - Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals; Completes tasks on time or notifies appropriate person with an alternate plan.
• Initiative - Seeks increased responsibilities; Takes independent actions and calculated risks; Looks for and takes advantage of opportunities; Asks for and offers help when needed.
• Innovation - Meets challenges with resourcefulness; Generates suggestions for improving work.
• Team Player- Works well with others

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience

One or more years in related experience and/or training. Language Skills

Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.

Mathematical Skills

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

Reasoning Ability

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

Computer Skills

To perform this job successfully, an individual should have highly developed proficiency and knowledge of Human Resource systems; Payroll systems and Internet software specifically: Excel, Word, Outlook.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this Job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms and talk or hear. The employee is occasionally

required to walk. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Core Values

Customer service- We believe in always providing the best service possible to our customers. Period. We value our relationships with our clients and know that by putting them first, we will be rewarded with more sales, we believe we do not exist without them. We believe that we don't exist to merely make profits, but we understand that we can not succeed in our vision and purpose without them.

Teamwork - We respond with a "Yes", we can do it for you, we can make it happen for our clients and fellow co-workers, no man left behind. We are service-oriented individuals that are focused on their customer needs, hard work, and ready to do whatever it takes.

Integrity - We have strong morals, we value being honest with ourselves, our fellow workers and our clients.

Relentless - Wake up every morning putting one foot in front of the next marching toward your goals. We have a mindset that we can always improve and are driven to achieving just that.

No Mediocracy- We believe in personally representing ourselves and that by staying true to our core values we will create a legacy within the industry which will help preserve the cannabis culture in later years.

Job Type: Full-time

Pay: $50,000.00 - $60,000.00 per year

Schedule:

• 8 hour shift

Ability to commute/relocate:

• Sacramento, CA: Reliably commute or planning to relocate before starting work (Preferred)

Experience:

• Human resources: 1 year (Required)

Willingness to travel:

• 25% (Preferred)

Work Location: One location