Accounts Payable Specialist

Who We Are:

Bobcat – Lee Equipment is a locally owned and operated Bobcat dealership group proudly serving the Pacific Northwest. With six locations across Washington and one in Idaho, we’ve built our reputation on dependable equipment, expert service, and a team-oriented culture that values every employee. For decades, our focus has been on supporting the communities we serve by providing innovative solutions for construction, agriculture, landscaping, and industrial operations.

As an authorized Bobcat dealer, we offer industry-leading equipment, parts, service, and rental solutions backed by a skilled team dedicated to keeping our customers moving. As we continue to grow, we’re looking for motivated professionals who want to be part of a strong, people-first organization with long-term stability and opportunity.

We are currently looking for talented Accounts Payable Specialist who align with our core values:

• Safety First- Know it. Own it. Share it.
• Family Orientated – Demonstrate family values and embrace diversity
• Trusted - Understand the value of reputation and relationship
• Customer Focused - Keep our internal and external Customer at the center of all we do
• Humbly Confident - Exhibit modest and humility alongside confidence
• Accountable - Accept challenge and make it happen
• Always On – Support our customers’ 24/7/365 needs

Job Description:

We are bringing our Accounting Department in house! Seeking an Accounts Payable Specialist for Olympia location. The Accounts Payable Specialist supports the Accounting Manager in processing vendor invoices and payments, reconciling vendor and lender statements, supporting bi-weekly check runs, and maintaining accurate and controlled accounts payable records. This role executes daily AP transactions while helping surface exceptions, discrepancies, and process gaps so issues can be resolved and prevented through system and process improvements. This role is hands-on today and designed to evolve as systems, automation, and scale increase.

Role and Responsibilities:

• Process vendor invoices accurately and timely, including 3-way matching where applicable
• Prepare and process payments including checks, ACH, wires, and procurement card activity
• Process employee expense reimbursements and maintain procurement card reconciliations
• Prepare and support bi-weekly check runs, ensuring payments are accurate, approved, and released in accordance with documented controls
• Maintain vendor master data, including W-9 documentation and required updates
• Reconcile vendor statements and investigate invoice, pricing, or payment discrepancies
• Reconcile and assist with payment of floorplan lender statements as directed
• Ensure payables balances are complete, accurate, and supported by documentation
• Identify invoice, pricing, quantity, timing, or lender discrepancies and escalate exceptions for timely resolution
• Maintain clear documentation of recurring issues and resolutions to support root-cause analysis and continuous improvement
• Follow documented AP processes consistently to support standardization, control, and auditability
• Participate in process improvements that reduce rework, manual effort, and recurring errors
• Support month-end and year-end close activities related to accounts payable
• Other projects as assigned

Experience and Skills:

• 3 years of accounts payable or related accounting experience
• ERP experience required (Dynamics Business Central or similar preferred)
• Working to intermediate knowledge of Excel
• Strong attention to detail and reconciliation skills