What are the responsibilities and job description for the Administrative Assistant / Secretary position at Lee Design?
Secretary
Job Summary
We are looking for a highly organized, proactive, and detail-oriented Administrative Assistant / Secretary to support the daily operations of our design team. This person will help manage office communications, scheduling, meeting preparation, client follow-up, presentation support, inventory tracking, and other day-to-day administrative tasks. The ideal candidate is professional, resourceful, polished, and attentive to details that enhance both team efficiency and client experience.
Key Responsibilities
- Answer phone calls and respond to general office communications in a professional manner.
- Assist designers with creating boards and presentations.
- Coordinate schedules, appointments, and meetings.
- Prepare meeting spaces and ensure details are ready, including water, snacks, and overall presentation.
- Take care of small but important client-facing details and office hospitality.Write thank-you notes for clients and help coordinate gifts when needed.
- Help maintain calendars and keep track of important dates and appointments.
- Keep in Constant Contact with the clients.
- Track inventory and maintain accurate records using inventory software.
- Help keep the office organized and ensure ongoing administrative follow-through.
Ideal Profile
- Strong organizational skills and close attention to detail.
- Professional communication skills, both written and verbal.
- Ability to multitask and keep track of many moving parts.
- Comfortable supporting a creative team in a fast-paced environment.
- Experience with Microsoft Office, Google Workspace, and similar systems.
- Familiarity with Constant Contact, social media platforms, or CRM (Customer Relationship Management tools) tools is a plus. Experience with inventory tracking or office operations is a plus.
- Polished, reliable, and service-oriented attitude.
**Compensation will be discussed with selected candidates during the interview process, based on experience and overall fit for the role.
Pay: From $1.00 per hour
Work Location: In person