OFFICE SUPPORT BOOKKEEPER #340400

Qualifications:

• High School Diploma or equivalent
• Experience with computer operation, bookkeeping, or previous office experience is preferred.

Nature of Work:

Employee performs a moderate variety of clerical duties which may be of a specialized nature, as in bookkeeping, and are usually in a relatively narrow program area. Detailed instructions or general guides of some variety are available as a reference to the employee. The employee is expected to resolve problems of medium difficulty with little assistance. Occasionally the employee may plan, develop, or revise procedures for non-complex work. Errors are generally found within the school system. An employee in this position receives limited supervision. Knowledge, Skills, and

Abilities:

• Considerable knowledge of elementary arithmetic.
• Working knowledge and ability to use correct grammar, spelling and punctuation.
• Working knowledge of office practices.
• Working knowledge of basic bookkeeping
• Working knowledge of basic computer operation.
• Some knowledge of basic accounting methods.
• Skill to operate a computer and typewriter.
• Ability to compile information based on general instruction.
• Ability to access information through a computer network, or from a mini-or main-frame computer.
• Ability to use moderately complex WORD processing or spreadsheet software programs

Essential Job Functions:

• Compiles data from a large variety of established sources.
• Records a wide range of information requiring some computation.
• Operates a computer, selecting procedure and items to code and record.
• Codes transactions to the correct one of several possible funding sources.
• Maintains ledger sheets and current balance of several accounts. 10/13/2011
• Determines individual allotment of materials/monies by prescribed procedures.
• Prepares periodic statement of accounts by established practices or detailed instructions.
• Reviews material orders and recommends their approval or rejection to higher authority.
• Sets and maintains files for a moderate number of subjects.
• Files and retrieves information from an alphabetical, chronological or numerical filing system.
• Operates moderate variety of standard office equipment.
• Operates a calculator to perform a variety of operations including fractions, percentages and decimals.
• Types tabular materials, charts, and statistical materials from readily available example.
• Answers incoming phone lines and establishes needs of callers in order to refer them to the appropriate staff person for service.
• Gives out a variety of established information from one program area.
• Composes narrative materials giving readily available data and/or established information.
• Performs other duties and responsibilities as assigned by supervisor.