Student Services Secretary

Student Services Secretary

Department: Secretarial/Clerical

Pay Grade: Classified

FLSA Status: Non-Exempt 

JOB GOALS

To provide assistance to the Student Services staff. To perform other work-related duties as assigned by administration.

ESSENTIAL FUNCTIONS

• Types memos and correspondence as requested by the Students Services staff members;

• Performs routine clerical duties including preparation of files for copying and mailing;

• Maintains files and records;

• Facilitates the pre-referral process to the extent deemed necessary by CST team or parents;

• Monitors date of eligibility;

• Processes the referrals and forwards relevant packets to teachers and parents;

• Maintains triennial file for collation and synthesis of incoming components;

• Schedules and reminds schools of eligibility meetings;

• Maintains all confidential records in the manner required by VDOE and federal mandates;

• Releases copies of confidential records (with appropriate consent) to parents, Disability Determination, physicians, court system and other appropriate agencies;

• Enters student data into IEP online;

• Answers phone, channels calls, and operates fax machine;

• Maintains an efficiently-operated office; and 

• Tracks and maintains Special Services funding. 

• Responsible for Medicaid billing and related reports

QUALIFICATIONS

• Not less than a high school education or general equivalency diploma;
• Knowledge of typing, office machines, and computers; and
• Proficient in receiving telephone calls and meeting the public.

PHYSICAL DEMANDS

This job may require lifting of objects that exceed 25 lbs., with frequent lifting and/or carrying of objects weighing up to 10 lbs. Other physical demands that may be required include stooping and/or kneeling, reaching, talking, hearing, and seeing.

TEMPERAMENT

• Adaptability to performing a variety of duties, often changing from one task to another of a different nature without loss of efficiency or composure.
• Adaptability to accepting responsibility for the direction, control, or planning of an activity.
• Adaptability to dealing with people beyond giving and receiving instruction.
• Adaptability to making generalizations, evaluations, or decisions based on sensory or judgmental criteria.

CAPACITY AND ABILITY REQUIREMENTS

Specific capacities and abilities may be required of an individual in order to learn or perform adequately a task or job duty.

• Intelligence: Ability to reason and make judgments.
• Verbal: Ability to understand meanings of words and ideas associated with them.
• Numerical: Ability to perform arithmetic operations quickly and accurately.
• Data Perception: Ability to understand and interpret information which may be presented in the form of graphs, charts, or tables.

WORK CONDITIONS

Normal working environment.

Lee County Public Schools has the right to revise this job description at any time.

 This description does not represent in any way a contract of employment.

Salary : $28,000 - $45,000