Materials Specialist

Position Overview

Starting Salary Range is $37,044.80 - $38,934. The initial salary offer is commensurate with education and related work experience.

The Materials Specialist provides operational and financial support for the Instructional Materials Office and myBooks program. This position assists with inventory, distribution, purchasing, budget tracking, vendor documentation, and student instructional materials. The position works with students, faculty, staff, publishers, and vendors to support the daily operations of the department.

Essential Duties & Responsibilities

• Maintain inventory records and assist with receiving, stocking, organizing, distributing, and returning textbooks, kits, and instructional materials.
• Work with students to check books and kits in and out and maintain accurate distribution and return records.
• Assist students, faculty, and staff with routine myBooks, VitalSource, textbook, and instructional materials questions.
• Maintain myBooks student records, opt-out information, and holds related to non-returned instructional materials.
• Communicate with publishers and vendors regarding orders, returns, invoices, product information, and other routine inquiries.
• Obtain and compile quotes from publishers and vendors for review.
• Obtain and maintain required cooperative purchasing documentation from publishers and vendors.
• Track delayed orders, backorders, returns, and RMAs and follow up as needed.
• Maintain and verify purchase orders, invoices, vendor documentation, and other purchasing records.
• Enter and maintain departmental budget transactions and monthly shadow-budget tracking records.
• Assist with reconciliation of budget and purchasing transactions and research discrepancies as needed.
• Assist with audits by gathering and organizing requested purchasing, budget, and inventory documentation as needed.
• Compile purchasing, inventory, enrollment, and usage information to assist with forecasting and future orders.
• Assist with ordering textbooks, instructional materials, supplies, and items needed for student kits.
• Maintain inventory information in WASP, Excel, and other applicable College systems.
• Assist with assembling and distributing student kits and instructional materials.
• Assist with training part-time and student employees on routine inventory, myBooks, and materials distribution procedures as assigned.
• Maintain an organized and safe office and materials storage area so they are identified quickly.

Additional Duties & Responsibilities

• Provide operational support during peak instructional materials distribution and return periods.
• Perform other duties as assigned.

Minimum Education, Experience, Knowledge, Skills & Abilities

• High school diploma or equivalent (G.E.D.).
• One (1) year of related experience in purchasing, bookkeeping or accounting support, inventory, materials distribution, office administration, or a related area.
• Demonstrated organizational and recordkeeping skills with attention to accuracy and detail.
• Ability to maintain purchasing, budget, inventory, and transactional records.
• Ability to perform routine mathematical calculations and assist with reconciliation of financial transactions.
• Knowledge of modern office practices, procedures, and equipment, including personal computers and standard office applications.
• Ability to learn and use College systems related to inventory, purchasing, student records, and instructional materials.
• Ability to communicate effectively and professionally with students, faculty, staff, publishers, and vendors.
• Ability to organize and prioritize multiple assignments and meet deadlines.
• Must be available to work evenings and weekends as needed.
• Must be able to lift, carry, pull, and push objects or loads of up to fifty (50) pounds.
• Position may require periods of standing, walking, bending, reaching, lifting, unpacking, shelving, and moving instructional materials.

• Associate's (or higher) degree

Lee College does not discriminate on the basis of race, color, religion, sex (including pregnancy, gender identity and sexual orientation), national origin, age, disability, veteran status, genetic information or any other basis protected by law.