Administrative Assistant

Administrative Assistant III

Duration - 3 Months

Max Pay - $41.38

Location - Los Angeles CA USA 90071

Parking - $275/Month

Job Description

As an Administrative Assistant III supporting the Workplace Experience Global Meeting Team, you play a central role in creating seamless meeting experiences for a global organization. Your responsibilities balance operational excellence with strategic insight as you work with diverse teams, vendors, and stakeholders. You ensure execution precision in both in-person and hybrid meetings. You lead change by partnering with IT and stakeholders to evolve workplace experience technologies that enhance the experience. You collaborate on special projects and apply data-driven approaches to drive process improvements. You partner with colleagues to ensure global business goals are met,

Primary Responsibilities:

-You serve as the main contact for meeting resources, evaluate necessary exceptions, and ensure all meetings and events satisfy company objectives and standards.

- You resolve meeting issues, adapt quickly, ensure clear communication, and enhance the user experience while following a consistent work plan and meeting service standards.

- You extensively manage room resource calendars to ensure meetings are in the appropriate spaces while moving meetings to accommodate large events or room-down scenarios. You use discretion and judgment to determine the priority of meetings.

- You use data and analytics to predict needs, find improvement opportunities, implement new processes, track results, and escalate major trends to maintain operational excellence.

- You have the ability to multi-task at a high level and execute timely tasks with competing priorities.

- You support team operations, assist with operational decisions, and contribute meaningfully to the global team dynamic while fostering a collaborative, growth-oriented environment.

Skills/Qualifications:

- Demonstrates initiative by identifying issues and proactively providing solutions

- Demonstrates in depth knowledge of Microsoft 365 suite

- Demonstrates technical curiosity and can communicate complex topics clearly

- Demonstrates comprehensive analytical skills when addressing complex issues in situations where guidelines may lack clarity

- Demonstrates the ability to manage complex planning and dynamic projects and events with end-to-end ownership

- Demonstrates the ability to tailor communication styles to match their audience

- Demonstrates the ability to pull, organize, analyze and present data in order to support effective decision making

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.