GOCAPS Coordinator

GOCAPS Coordinator

Position Summary

The GOCAPS Coordinator serves as a key support position for GOCAPS Lake Region and Lebanon R-3 School District, providing coordination, communication, organization, and administrative support to ensure the effective operation of GOCAPS programming and related school-based activities.

The position will work closely with Lebanon-REDI leadership, the GOCAPS Lake Region Board of Directors, Lebanon R-3 administration, GOCAPS facilitators, school liaisons, students, business and industry partners, community organizations, and other stakeholders. The Coordinator will serve as a primary point of contact for day-to-day coordination and will help connect students and educators with business and community opportunities.

This position requires an individual who is highly organized, professional, flexible, responsive, and comfortable working with students, school staff, business leaders, community partners, and the public. The position will require initiative, strong communication skills, attention to detail, confidentiality, and the ability to manage multiple priorities in a fast-paced environment.

Essential Duties and Responsibilities

1. Serve as a primary contact for GOCAPS school liaisons and staff regarding student recruitment, applications, documentation, and program-related communication.
2. Support the GOCAPS student application process, including communication with school liaisons and participation in the evaluation of student applications.
3. Maintain accurate student records, databases, attendance records, and other required documentation, working with school staff and facilitators to address discrepancies or needed information.
4. Provide administrative and logistical support to GOCAPS facilitators, including coordinating classroom visits, securing meeting spaces, providing business contacts, and assisting with program needs.
5. Coordinate with GOCAPS classroom hosts and school partners to ensure program and site requirements are maintained.
6. Support the GOCAPS team with internship, mentorship, externship, and other student opportunity programming.

1. Support internal and external marketing and communications efforts for GOCAPS and related Lebanon R-3 career education initiatives, including social media, newsletters, promotional materials, presentations, and other communications.
2. Capture and share student, business, community, and program stories that highlight the impact and opportunities provided through GOCAPS and real-world learning.
3. Develop and maintain positive working relationships with business and industry partners, community leaders, educational partners, and resource organizations throughout the GOCAPS Lake Region.
4. Assist with the recruitment, communication, and coordination of business and community partners who support GOCAPS through internships, mentorships, guest speakers, guest instructors, curriculum input, equipment, facilities, financial contributions, and other resources.

1. Assist with planning, coordinating, and executing GOCAPS events, meetings, business engagement activities, student activities, tours, community visits, media visits, and peer program visits.
2. Coordinate event and program logistics, including scheduling, facilities, meeting spaces, materials, communication, setup, and follow-up.
3. Monitor program and office supplies and coordinate ordering, purchasing, delivery, inventory, and distribution of supplies and materials as needed.
4. Maintain organized program spaces, materials, equipment, and resources.

1. Provide efficient administrative support to ensure the smooth and effective operation of the assigned office and program areas.
2. Welcome and assist visitors, students, staff, business partners, and community members in a professional and helpful manner; receive, triage, and route incoming calls, emails, visitors, and requests.
3. Prepare, organize, distribute, and maintain correspondence, reports, forms, meeting materials, schedules, and other program documents.
4. Assist the GOCAPS Lake Region Board Secretary with maintaining records and publicizing board meetings as required and provide administrative support for GOCAPS Board activities and meetings.
5. Support students in securing recommendation letters from businesses for university applications as requested.
6. Assist Lebanon-REDI and Lebanon R-3 administration with the execution and documentation of annual GOCAPS MOU deliverables and perform other duties as assigned that support the effective operation of GOCAPS and related programming.

Qualifications

Education/Experience

• High school diploma or equivalent required.
• Associate or bachelor's degree in communications, marketing, public relations, business, education, or a related field preferred.
• Previous administrative, school, business, community engagement, or office experience preferred.
• Equivalent experience may be considered in lieu of educational preferences.

Skills and Abilities

The successful candidate should demonstrate:

• Strong oral and written communication skills.
• Excellent interpersonal and customer-service skills.
• Strong organizational, time-management, and multitasking skills.
• Ability to work independently and take initiative.
• Ability to anticipate needs and solve problems creatively.
• Ability to establish and maintain positive relationships with students, staff, business partners, community members, and other stakeholders.
• Ability to communicate professionally with individuals at all levels of an organization.
• Strong attention to detail and follow-through.
• Ability to maintain confidentiality and safeguard sensitive information.
• Ability to prioritize competing responsibilities and adjust to changing needs.
• Strong computer skills and the ability to learn new systems and software.
• Proficiency with Microsoft Office applications, including Word, Excel, PowerPoint, and related administrative tools.
• Experience with Canva, Constant Contact, social media platforms, Photoshop, or similar communications tools is preferred.
• Public speaking and presentation skills preferred.

Work Environment

The position will work in a school and community-based environment and will regularly interact with students, educators, administrators, business leaders, community partners, and members of the public. The position may require travel throughout the GOCAPS Lake Region and occasional evening or after-hours activities related to meetings, events, business engagement, or student programming.

Physical Requirements

The employee must be able to perform the essential functions of the position with or without reasonable accommodation. The position requires prolonged computer use, sitting, standing, walking, speaking, hearing, and occasional lifting or carrying of materials.

Terms of Employment

10 months. Administrative Assistant Salary Schedule, Level 1, with step placement determined by the district based on applicable experience and qualifications. 

Evaluation

Performance of this job will be evaluated in accordance with the provisions of the Board Policy on Evaluation of Support Personnel.