Benefits Coordinator

Job Title:         Benefits Coordinator

Department:   Clerical

Reports to:      Chief Financial Officer

Classification: Classified / Non-Exempt

Summary

To assure the smooth and efficient operation of the office. To provide assistance to the Director of Business & Operations in administering and managing classified staff benefit programs, ensuring compliance with federal and state regulations and providing support and guidance to employees regarding benefits options and policies.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skills and abilities required.  Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Essential Duties and Responsibilities

1. Verify sick leave, personal leave, and vacation leave; enter leave in the timekeeper system throughout the month.
2. Maintain personnel, payroll and Business Office files as required
3. Process all new classified staff data entry into benefit software and notify employees of benefits enrollment.
4. Assist classified staff with benefit enrollment questions and claims issues.
5. Coordinate annual open enrollment processes with Human Resources Coordinator, including communication and system updates
6. Reports and maintains records pertaining to liability insurance claims.
7. Reconcile payroll payables as assigned.
8. Prepare correspondences, reports and presentations as required by Director of Business & Operations.
9. Maintain titles for all district vehicles.
10. Cross train and assist in performance of payroll, accounting, and budget functions.
11. Issue and maintain appropriate FMLA notifications to employees.
12. Report and maintain records pertaining to workers compensation.
13. Report and maintain records for student injuries in the district.
14. Back-up front office operations.
15. Assist other departments as needed.
16. Other duties as assigned by supervisor

Supervisory Duties 

Not applicable

Qualifications 

Education/Experience/Certificates

• High school diploma required, college is preferred.

• Minimum of five years of office experience with preference given to executive level.
• Advanced computer skills required.

• Such alternative to the above as the Board may find appropriate and acceptable.

Skills and Abilities  

Language 

Individual must be able to read and interpret documents, compile simple and complex reports, applications, and correspondences, and have the ability to speak with staff members and community members.

Computation

Basic math and accounting skills are required.

Reasoning 

The ability to interpret and follow directions is required, as are basic problem-solving abilities.

Technology

Must have strong computer skills, including word processing, working with spreadsheets, and internet. Must have the ability to learn new systems and software with instruction.

Additional Skills and Abilities

This individual must possess strong organizational skills with the ability to manage multiple priorities and meet deadlines. Must have excellent interpersonal and communication skills, with the ability to work effectively with employees at all levels while maintaining a high degree of professionalism, discretion and confidentiality.

Physical Demands 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

While performing the duties of this position an employee is required to sit, talk, and hear. The employee is occasionally required to stand, reach, bend, and lift or carry up to 20 pounds.

Mobility

Occasional walking as required in a general office setting. 

Hearing

Must have the ability to hear conversation both in person and via telephone in a general office setting.

Speaking

Must have the ability to communicate effectively and confidently as a representative of the school district with parents, staff and community members.

Seeing

Prolonged computer use required. 

Lifting

Occasionally lifting or carrying up to 30 pounds.

Attendance

Consistent and regular attendance is essential.

Conditions and Environment

The work conditions and environment described here are representative of those that an individual will encounter while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

The work environment is consistent with a typical office environment.

Terms of Employment

12 months.  Salary and work year to be established by the Board.

Evaluation

Performance of this job will be evaluated in accordance with provisions of the Board

Policy on Evaluation of Support Personnel.