Business Services Representative

Review of applications will begin immediately and continue until the position is filled. Early submission is encouraged, as the posting may close without notice once a candidate is selected. Desired start date is no later than July 1, 2026.

Purpose: At Leavenworth Public Schools, we recognize that accurate financial operations, responsive support services, and sound fiscal management are essential to the success of our schools and staff. The Business Services Representative supports the Business Services team by assisting with payroll, accounts payable, accounts receivable, purchasing, associated financial reporting, benefits coordination, and workers’ compensation administration. This position also plays a key role in supporting the Board of Education through treasury functions and financial recordkeeping. If you are organized, collaborative, and committed to delivering consistent, high-quality business office support, this role is for you.

Reports To: Chief Financial Officer

Salary: Starting salary is $17.25 per hour, with increases for relevant education and experience 

Qualifications

1. High school diploma or equivalent required; associate’s degree or higher preferred.
2. Minimum of 2 years of experience with accounts payable, payroll and/or benefits administration, preferably in a K-12 setting.
3. Strong attention to detail and ability to meet deadlines in a fast-paced environment.
4. Excellent organizational and communication skills, both written and verbal.
5. Proficiency in GoogleSuite, Microsoft Office Suite (Excel, Word, etc.) and other relevant data management tools.

Key Responsibilities

1. Payroll & Payables Support: Assist with the preparation and processing of district payroll and accounts payable transactions in compliance with established schedules and regulatory requirements. Verify supporting documentation, match purchase orders with invoices, input accurate data into financial systems, and generate reports and check runs as needed. 
2. Employee Records & Benefits Coordination: Maintain accurate employee financial records including pay, deductions, and benefits-related data. Assist with onboarding for payroll and benefit forms, such as W-4, K-4, KPERS, and direct deposit. Help process employment verifications, address changes, and benefits billing. Serve as a secondary contact for benefits and insurance providers.
3. Workers’ Compensation & Risk Support: Coordinate the initial intake and documentation of employee work-related injuries. Track open claims, gather supporting documentation, and communicate with third-party providers, healthcare contacts, and internal stakeholders. Assist with ensuring compliance with district work comp procedures and timely reporting requirements.
4. Purchasing & Procurement Coordination: Monitor open purchase orders, assist staff with vendor communication, and support centralized purchasing efforts. Maintain vendor listings and assist with new vendor setup. Support the distribution and reconciliation of purchasing cards and help departments resolve ordering and billing discrepancies.
5. Board of Education Treasurer Duties: Serve as Treasurer to the Board of Education by maintaining records of disbursements and receipts, reconciling and preparing routine financial summaries for board meetings, and compiling documentation for public record. Attend meetings as requested to support financial transparency and reporting obligations. Serve as secondary contact for district auditors.
6. Clerical Support & Office Operations: Assist with general office tasks such as preparing correspondence, organizing files, scheduling appointments, and compiling materials for meetings. Provide occasional lunch coverage and receptionist support on a rotating basis. Sort and route incoming mail and support the business office with clerical needs.
7. Confidentiality & Staff Support: Uphold the highest standards of confidentiality and discretion when handling employee payroll and benefits information. Provide responsive, courteous, and solution-oriented support to staff regarding pay, deductions, and employment records. Foster trust and confidence by delivering consistent, accurate service and maintaining a professional and respectful demeanor in all interactions. Support a positive workplace culture by aligning daily practices with the district’s values of integrity, service, and respect for all employees.
8. Other Duties: Perform other duties as assigned by the Director of Business Services and/or the Chief Financial Officer.

Physical Requirements/Environmental Conditions

1. Ability to sit and stand for extended periods of time
2. Ability to enter data into a computer, to see and read a computer screen and printed material with or without vision aids
3. Ability to hear and understand speech at normal office levels and on the telephone
4. Ability to speak in audible tones so that others may understand clearly in normal office settings and on the telephone
5. Physical agility to lift up to 25 pounds to shoulder height and 50 pounds to waist height
6. Ability to bend, stoop, sit on the floor, climb stairs, walk and reach overhead

General Responsibilities

1. Maintains a students-first focus at all times
2. Works to develop and maintain effective and efficient performance
3. Practices responsible fiscal, facility, and resource management
4. Models positive professional attributes and supports a culture of accountability
5. Keeps abreast of new information, innovative ideas and techniques, tools, office practice and organizational systems.
6. Adheres to all District policies and procedures

Duty Days: 12 month employee, reporting 260 days per year

Evaluation:      Performance of this job will be evaluated in accordance with the provisions of the Board of Education’s policy on evaluation of classified staff.