Accounts Payable Specialist

SCHEDULE: Full time Hybrid

HOURS: Monday through Friday 8:00 a.m. to 4:30 p.m.

COMPENSATION: Based on experience

About the Job

This Accounts Payable Specialist opportunity supports the accounting operations of Leary Management Group. The role is responsible for processing accounts payable, maintaining accurate supporting documentation, coordinating vendor and insurance records, and completing recurring reconciliations and reports.

This position is well suited for someone who enjoys detailed work, takes ownership of deadlines, and can manage several recurring responsibilities with accuracy. The Accounts Payable Specialist will work in Acumatica and Excel while supporting invoice approvals, payments, vendor records, American Express activity, certificates of insurance, fixed asset documentation, and year end reporting.

Key Responsibilities of the Accounts Payable Specialist

·  Receive invoices by email, mail, or from managers, code them accurately, and distribute them through the digital approval process.

·  Enter and post accounts payable transactions weekly, attach supporting documents, and process final payments.

·  Process the first of the month ACH batch and other scheduled payment activity.

·  Reconcile American Express activity weekly, gather receipts, attach documentation to cash entries in Acumatica, and process the monthly payment.

·  Monitor insurance expiration dates for commercial tenants, request current certificates of insurance, and maintain tracking spreadsheets.

·  Support new vendor setup and approval, maintain vendor records, and track required certificates of insurance.

·  Track company deposits held by utility providers.

·  Maintain fixed asset tracking records.

·  Maintain annual license and certificate records and monitor recurring monthly invoices for expected amounts and receipt.

·  Support year end 1099 reporting and maintain organized, complete accounts payable documentation.

Qualifications for the Accounts Payable Specialist

·  High School degree required

·  FL Driver’s license required

·  Bachelor’s degree preferred or equivalent experience

·  1 year required, 3 years preferred, of related experience

·  Exceptional attention to detail and a strong commitment to accuracy

·  Proficiency in Microsoft Excel

·  Knowledge of Acumatica is a plus

·  Strong communication skills and a professional, positive approach

·  Excellent organizational skills

·  Ability to organize priorities and meet recurring deadlines

What You Will Gain

·  Hands on experience supporting accounts payable for multiple operating entities.

·  Exposure to vendor management, payment processing, reconciliations, insurance tracking, and year end reporting.

·  An opportunity to build broad accounting and administrative experience in a role with varied responsibilities.

·  An excellent benefits package for full-time employees.

Compensation & Benefits

·      Competitive salary based on experience

·      100% employer paid health and life insurance.

·      80 hours of paid time off in the first year, with increases thereafter

·      8 Paid Holidays and 1 floating birthday holiday

·      Retirement plan

·      Comprehensive dental and vision coverage available at a low employee cost

Who Thrives in This Role

The ideal Accounts Payable Specialist is organized, dependable, and comfortable working with detailed financial information. This person follows through on open items, communicates clearly, maintains complete documentation, and takes pride in keeping accounts payable and related records accurate and current.

Additional Information

Employment is contingent upon an acceptable background check in accordance with company guidelines and a clean drug screen.

• To apply: careers@learygroup.com