Administrative Assistant (Remote)

The Administrative Assistant (Remote) plays a crucial role in supporting a large team of 11 or more members by managing scheduling, correspondence, and document preparation. Reporting directly to the Department Head, this position requires strong organizational skills, discretion with confidential information, and proficiency with standard office software and specialized project management tools. This fully remote role involves no travel and focuses on efficient coordination and communication within the department.

Responsibilities

• Manage scheduling, calendar coordination, and meeting support for a large team
• Perform data entry, file management, and report preparation accurately
• Handle email correspondence and phone support professionally
• Draft documents and handle confidential or sensitive information with discretion
• Provide customer support and assist with problem solving as needed
• Coordinate communications and support department-wide projects using specialized project management tools

Preferred Qualifications

• 3 years of experience in administrative support
• High school diploma or equivalent
• Proficiency with Microsoft Office Suite and calendar management
• Strong skills in email correspondence and data entry
• Excellent time management, organization, communication, and multitasking abilities
• Problem-solving mindset with attention to detail