Office Admin

Leapros Skilled Trades is actively hiring Office Admin in Chippewa Falls, WI. The Office Admin manages the daily administrative, financial, and human resources operations for a specialized sheet metal and construction office. This role balances technical accounting tasks like full-cycle payroll and financial reporting with customer service, dispatch support, and marketing initiatives. The ideal candidate is a versatile professional with a strong background in construction-based office environments and a high level of discretion regarding sensitive financial and personnel information.

Job Type: Contract

Pay: $22 to $28 Per Hour BOE

Responsibilities:

• Process bi-weekly payroll and generate related labor and tax reporting for the organization.
• Administer employee benefits programs and maintain accurate personnel records and documentation.
• Manage full-cycle accounts payable and accounts receivable processes, including bank activity monitoring and collections follow-up.
• Review general ledger accounts and assist leadership with monthly financial reporting and analysis.
• Coordinate with external accounting partners for year-end reporting, audits, and tax preparation.
• Prepare and file sales and use tax returns in accordance with state and local regulations.
• Manage new hire onboarding and termination paperwork to ensure compliance with company policies.
• Coordinate business insurance renewals and manage workers' compensation claims and documentation.
• Serve as the primary point of contact for accounting software and office technology support.
• Answer phones, assist customers, process work orders, and provide dispatch support as needed.

Qualifications:

• Proven experience in payroll processing and benefits administration.
• Strong background in accounts payable, accounts receivable, and general ledger reconciliation.
• Demonstrated experience with sales and use tax preparation and filing.
• Proficiency in accounting software and Microsoft Office Suite, with advanced skills in Excel.
• Ability to manage sensitive financial and personnel information with high levels of confidentiality.
• Strong organizational skills and the ability to manage multiple administrative projects simultaneously.
• Excellent verbal and written communication skills for customer, vendor, and internal interactions.
• Prior experience in a construction, MEP, or trade-based office environment is preferred.

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer.
• Regularly required to stand, sit, talk, hear, reach, and use hands to operate office equipment.
• Occasional stooping, kneeling, and bending to manage physical files or office supplies.
• Ability to lift and carry up to 20 pounds on occasion.
• Must be able to work in a professional office environment within an industrial facility.

Pay Transparency:

The anticipated pay range for this position is $22 to $28 per hour, based on relevant factors such as experience, skills, education, internal equity, and geographic location. Final compensation will be determined during the interview process by the hiring authority.

Benefits Summary:

We offer a comprehensive benefits package that includes:

• Medical, dental, and vision insurance
• Paid Sick Time
• Employee assistance programs (EAP)

Leapros serves a tight community of proven, skilled tradespeople. As a team member, you are treated with the respect which your value has earned you. This means competitive pay, consistent work, a safety culture that starts at the top, and safety training.

We are committed to our core values and guiding ethical principles, to conducting business in a non-discriminatory manner, and to operating in strict compliance with applicable federal and state laws pertaining to Equal Employment Opportunity. To learn more about Leapros visit our website at www.leapros.com.

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Salary : $22 - $28