What are the responsibilities and job description for the Passage of Hope- Medical Coordinator position at Leake and Watts Services, Inc.?
About The Role
Works effectively with other professionals in the field
Maintains knowledge of issues affecting the UC
Support and participate in the group interaction process
Work extended hours as needed
Maintain regular and cordial communication with the ORR Medical team
Attend and complete all related training courses.
Performs other duties as assigned
May involve training new staff, supervise administrative teams, and ensure compliance with
office procedures
Maintaining high volume of calls and e-mails. Answer phones, manage correspondence, and
provide general administrative support to healthcare staff. Serve as a liaison between patients,
doctors, nurses, and other medical facilities.
Maintain accurate, confidential, and up-to-date medical records in the UAC portal
Ensure the office and staff adhere to healthcare regulations, policies, and standards
What You'll Do
Ensure that all medical related papers are filed and in securing all medical appointments.
Responsible for scheduling, tracking, and coordinating all in-house and off campus medical
services for all youth in the program.
Responsible for collecting and tracking MARS, referrals, ER visits labs and any other
medical follow-up
Ensure timely documentation in the ORR portal of all Medical and Health related areas
Initial Medical Form, vaccines, laboratory tests, X-Rays, etc.
Track compliance of medical services to ensure children have medical and dental follow up
visits as needed and as specified in the ORR policies and procedures.
Process all medical procedures through ORR for prior approval
Ensuring effective medical care, proper documentation, and reporting of all administration
of medication to person served.
Maintaining all urgent care visits are tracked in share point.
Collection of medication receipts to provide to appropriate internal parties for payment
processes.
Handle billing, insurance claims, and payment processing. Request Treatment Authorization
Requests (TAR) as needed
Ensuring medication lists are up to date and sent to all appropriate parties internally.
Ensuring all appropriate internal parties have the most updated allergy and cottage and TFC
distribution lists.
Join and participate in all required meetings
Ensuring all appropriate internal parties have the most updated allergy and cottage and TFC
distribution lists.
Your Qualifications
Minimum of 1 year of employment in public health or a healthcare setting with
demonstrated experience in care coordination, health administration, or direct clinical care.
Licensed practical or vocational nurse (LPN/LVN) or higher health-related qualification
(e.g., licensed registered nurse (RN) with a bachelor's degree).
Bachelor's Degree in a relevant field.
Knowledge of child welfare and immigration related legislation
Excellent Communication and interpersonal skills.
Strong organizational and time management abilities
Proficiency in Microsoft Office is a must
High attention to detail and ability to work in a fast-paced environment
Bilingual (English/Spanish) is a must
Ensure the office and staff adhere to healthcare regulations, policies and standards
Excellent communication and interpersonal skills
Please note this job description is not designed to cover or contain a comprehensive listing of activities,
duties or responsibilities required of the employee for this job. Duties, responsibilities and activities
may change at any time with or without notice.
Supervisory Responsibility
No
Position Type/Expected Hours Of Work
This is a full-time position. Days and hours of work will depend on the need of the program in one
of our POH location sites assigned, such as 4433 3rd Avenue Bronx, NY, Harlem location 317
Lenox Avenue New York, NY and 151 Lawrence Street Brooklyn, NY. This will include working
also, a day at the weekend. Work hours will be assigned according to the program needs. Examples
of work shifts and days can be either Tuesday-Sat. or Sunday-Thursday. 8am-4pm, 9am-5pm, 10am-
6pm, 11am-7pm, 12pm-9pm and 2pm-10pm.
Additional Requirements
Authorized to work in the U.S.
Ability to work in-person in New York City (NY) for at least 3 days or more per week.
Ability to travel to other Rising Ground sites (if required)
Equal Employment Opportunity Statement
It is the policy of Rising Ground that the Agency wholly complies with equal treatment of all employees and applicants for employment without unlawful discrimination as to an individual's perceived or actual race, creed, color, national origin, alienate, citizenship status, gender, age, disability, marital status, partnership status, sexual orientation, ethnicity, religion, or veteran status in all employment decisions, including but not limited to recruitment, hiring, compensation, training and apprenticeship, promotion, upgrading, demotion, downgrading, transfer, layoff and termination and all other terms and conditions of employment.
Works effectively with other professionals in the field
Maintains knowledge of issues affecting the UC
Support and participate in the group interaction process
Work extended hours as needed
Maintain regular and cordial communication with the ORR Medical team
Attend and complete all related training courses.
Performs other duties as assigned
May involve training new staff, supervise administrative teams, and ensure compliance with
office procedures
Maintaining high volume of calls and e-mails. Answer phones, manage correspondence, and
provide general administrative support to healthcare staff. Serve as a liaison between patients,
doctors, nurses, and other medical facilities.
Maintain accurate, confidential, and up-to-date medical records in the UAC portal
Ensure the office and staff adhere to healthcare regulations, policies, and standards
What You'll Do
Ensure that all medical related papers are filed and in securing all medical appointments.
Responsible for scheduling, tracking, and coordinating all in-house and off campus medical
services for all youth in the program.
Responsible for collecting and tracking MARS, referrals, ER visits labs and any other
medical follow-up
Ensure timely documentation in the ORR portal of all Medical and Health related areas
Initial Medical Form, vaccines, laboratory tests, X-Rays, etc.
Track compliance of medical services to ensure children have medical and dental follow up
visits as needed and as specified in the ORR policies and procedures.
Process all medical procedures through ORR for prior approval
Ensuring effective medical care, proper documentation, and reporting of all administration
of medication to person served.
Maintaining all urgent care visits are tracked in share point.
Collection of medication receipts to provide to appropriate internal parties for payment
processes.
Handle billing, insurance claims, and payment processing. Request Treatment Authorization
Requests (TAR) as needed
Ensuring medication lists are up to date and sent to all appropriate parties internally.
Ensuring all appropriate internal parties have the most updated allergy and cottage and TFC
distribution lists.
Join and participate in all required meetings
Ensuring all appropriate internal parties have the most updated allergy and cottage and TFC
distribution lists.
Your Qualifications
Minimum of 1 year of employment in public health or a healthcare setting with
demonstrated experience in care coordination, health administration, or direct clinical care.
Licensed practical or vocational nurse (LPN/LVN) or higher health-related qualification
(e.g., licensed registered nurse (RN) with a bachelor's degree).
Bachelor's Degree in a relevant field.
Knowledge of child welfare and immigration related legislation
Excellent Communication and interpersonal skills.
Strong organizational and time management abilities
Proficiency in Microsoft Office is a must
High attention to detail and ability to work in a fast-paced environment
Bilingual (English/Spanish) is a must
Ensure the office and staff adhere to healthcare regulations, policies and standards
Excellent communication and interpersonal skills
Please note this job description is not designed to cover or contain a comprehensive listing of activities,
duties or responsibilities required of the employee for this job. Duties, responsibilities and activities
may change at any time with or without notice.
Supervisory Responsibility
No
Position Type/Expected Hours Of Work
This is a full-time position. Days and hours of work will depend on the need of the program in one
of our POH location sites assigned, such as 4433 3rd Avenue Bronx, NY, Harlem location 317
Lenox Avenue New York, NY and 151 Lawrence Street Brooklyn, NY. This will include working
also, a day at the weekend. Work hours will be assigned according to the program needs. Examples
of work shifts and days can be either Tuesday-Sat. or Sunday-Thursday. 8am-4pm, 9am-5pm, 10am-
6pm, 11am-7pm, 12pm-9pm and 2pm-10pm.
Additional Requirements
Authorized to work in the U.S.
Ability to work in-person in New York City (NY) for at least 3 days or more per week.
Ability to travel to other Rising Ground sites (if required)
Equal Employment Opportunity Statement
It is the policy of Rising Ground that the Agency wholly complies with equal treatment of all employees and applicants for employment without unlawful discrimination as to an individual's perceived or actual race, creed, color, national origin, alienate, citizenship status, gender, age, disability, marital status, partnership status, sexual orientation, ethnicity, religion, or veteran status in all employment decisions, including but not limited to recruitment, hiring, compensation, training and apprenticeship, promotion, upgrading, demotion, downgrading, transfer, layoff and termination and all other terms and conditions of employment.