What are the responsibilities and job description for the Administrative Assistant, REIO position at Leake and Watts Services, Inc.?
About The Role
The Administrative Assistant will provide comprehensive administrative support to the Real Estate and Infrastructure Operations Department.
What You'll Do
Work Environment: Corporate Office, one remote day bi-weekly.
Position Type/Expected Hours Of Work
This is a full-time position. Days and hours of work are Monday through Friday in our Headquarters at 1333 Broadway office in Midtown Manhattan. Work hours are 9:00 am - 5:00 pm.
Additional Requirements
It is the policy of Rising Ground that the Agency wholly complies with equal treatment of all employees and applicants for employment without unlawful discrimination as to an individual's perceived or actual race, creed, color, national origin, alienate, citizenship status, gender, age, disability, marital status, partnership status, sexual orientation, ethnicity, religion, or veteran status in all employment decisions, including but not limited to recruitment, hiring, compensation, training and apprenticeship, promotion, upgrading, demotion, downgrading, transfer, layoff and termination and all other terms and conditions of employment.
The Administrative Assistant will provide comprehensive administrative support to the Real Estate and Infrastructure Operations Department.
What You'll Do
- Booking and processing travel (hotels, airfare, trains), reconciling associated expenses, and using agency software.
- Processing and paying vehicle violations, maintaining the GPS violation log, assigning gas pins/tokens, and processing fleet-related invoices (e.g., Enterprise, mechanics, WEX).
- Creating systems for, categorizing, maintaining, and fulfilling requests for physical and digital files, as well as verifying and paying invoices related to storage.
- Processing general purchase requests, reconciling receipts, and organizing/submitting all REIO-managed invoices for signature and payment to Accounts Payable.
- Coordinating the distribution of sponsored cell phones and laptops, assisting with technology Purchase Requisitions, and managing the inventory of assigned hardware.
- Executing special projects as directed by management and serving in a customer service/liaison role, including training staff on intake and document management procedures.
- High School Diploma/GED.
- Administrative experience supporting organizational leadership/executives.
- Advanced proficiency in MS Office Suite and Outlook.
- Proactive problem-solving, independent decision-making, professional demeanor, strong work ethic, confidentiality, and ability to thrive in a fast-paced environment.
- Comfortable with budgets, fiscal procedures, and quantitative analysis.
Work Environment: Corporate Office, one remote day bi-weekly.
Position Type/Expected Hours Of Work
This is a full-time position. Days and hours of work are Monday through Friday in our Headquarters at 1333 Broadway office in Midtown Manhattan. Work hours are 9:00 am - 5:00 pm.
Additional Requirements
- Authorized to work in the U.S.
- Ability to work in-person in New York City (NY) for at least 3 days or more per week.
- Ability to travel to other Rising Ground sites (if required).
It is the policy of Rising Ground that the Agency wholly complies with equal treatment of all employees and applicants for employment without unlawful discrimination as to an individual's perceived or actual race, creed, color, national origin, alienate, citizenship status, gender, age, disability, marital status, partnership status, sexual orientation, ethnicity, religion, or veteran status in all employment decisions, including but not limited to recruitment, hiring, compensation, training and apprenticeship, promotion, upgrading, demotion, downgrading, transfer, layoff and termination and all other terms and conditions of employment.