Project Specialist

Job Title: Project Specialist

Location: Pomona, CA 91768 – Hybrid

Duration: 18-month contract

Pay range: $20/hr - $25/hr on W2

Day-to-Day Responsibilities/Workload

• Become a POC (point of contact) for our VM vendors, process invoices for their assigned vendors, track rejections, work with internal and external stakeholders to ensure our invoicing procedures are followed.

• Lead meetings with internal and external partners, utilize work management system datasets to analyze trends and validate invoices.

• Ensure timely and accurate processing of invoices, maintaining adherence to established schedules and contractual obligations.

• Demonstrate a high attention to detail

• Apply advanced analytical and data interpretation skills to monitor, assess, and reconcile invoices

• Serve as the primary point of contact for assigned vendors, facilitating clear communication and the prompt resolution and follow up

• Collaborate effectively with internal teams to optimize workflows and support compliance with invoice processes

• Identify and recommend opportunities for process improvements to enhance the efficiency and effectiveness of the Vegetation Management

Required Skills/Attributes

• Proficiency with work management and financial systems (e.g., SAP, Ariba or similar platforms)

• Strong organizational and time management abilities

• Excellent written and verbal communication skills

• Ability to prioritize tasks and manage multiple deadlines efficiently

• Proactive problem-solving and critical thinking skills

• Experience in vendor management and relationship building

• Strong Excel and data analysis skills (e.g., pivot tables, VLOOKUP, data validation)

• Ability to work independently and as part of a team in a fast-paced environment

Desired Skills/Attributes

• Strong communication and follow up

• Project/program management

• Utility experience

Education Requirement

• High School Diploma / GED required

If you have any questions, feel free to call me on (415) 322-5419 or send an email on akarsh.yathiraj@leadstackinc.com