Executive Assistant

Job Title: Executive Assistant

Duration: 6 months Contract

Location: San Jose, CA

Preferred Qualifications

• Executive Level: Prior experience supporting VPs or C-level executives at a large-scale global technology company.

• Software Expertise: Demonstrated ability to quicly adapt to intra-network software, such as, but not limited to, Concur, Sharepoint, Archibus, and Workday. Able to integrate AI tools for efficiency and a holds a commitment to ethical AI practices.

• Leadership: Experience mentoring other admins and managing logistics across multiple cross-functional teams.

• Autonomy: A consistent track record of working under own initiative, seeking feedback where appropriate, and changing direction quickly in response to new data.

• Discretion: An impeccable record of ensuring confidentiality and discretion in all professional partnerships.

• Language Proficiency: Basic understanding/speaking of the Korean Language is preferred, though not required.

Role Summary

The Executive Assistant (EA) to the CFO is an organizational force and a strategic extension of the CFO. This role is designed for a high-performing operator who can solve complex problems by anticipating needs, comparing alternative solutions, synthesizing diverse points of view, and working cross-functionally across teams. The EA is a high-level business partner within the EA framework, and serves as a critical gatekeeper of the CFO’s time. Beyond traditional support, the EA is expected to be an ally to the CFO - occasionally helping with duties beyond administrative tasks - so the CFO can focus on work that drives decisions for the company.

Scope of Work

Strategic Partnership & Complex Problem Solving

• Analytical Decision Support: Solve complex organizational problems by evaluating alternative solutions and trade-offs, providing the CFO with synthesized options for decision-making. Develops professional expertise by complying with company policies and procedures, referencing and implementing them into decision-making processes.

• Trusted Advisor: Manage highly sensitive and confidential information with absolute integrity, serving as a trusted partner within the Office of the CFO for executive communications and strategic plans.

• Project Leadership: Drive projects from conception to completion, working closely with the CFO to define scope and ensure progress.

• Information Management: Perform the collection, management, and security maintenance of internal/external data required for assistance to leadership.

Executive Orchestration & Organization

• Complex Calendar & Travel: Expertly manage dynamic international calendars and heavy travel planning, anticipating conflicts and preparing alternative solutions.

• Time Optimization: Serve as the primary gatekeeper for the CFO, rigorously optimizing their time to ensure focus on the highest-priority initiatives.

• Operational Flow: Collaborate closely with other administrative partners and operations personnel to develop and maintain seamless information flow and operational processes.

• Event Orchestration: Organize space planning, events, team events, all-hands meetings, and high-stakes workshops.

• Inventory Management: Communicate with internal and external partners to acquire and maintain CFO’s storage inventory, maintaining high ethical standards towards both high and low value stock.

Collaborative Liaison & Leadership

• Cross-Functional Influence: Build and maintain trust-based relationships across various teams, influencing business partners and aligning priorities.

• Administrative Mentorship: Lead, coach, and mentor other administrative professionals, fostering a collaborative community and driving team values.

• External Representation: Engage in professional correspondence with external clients and partners, serving as a dependable representative of the CFO and company.

• Consistent Communication: Correspond and collaborate with teams under the CFO, developing high trust and confidentiality, allowing team members to share hidden ills within the department; bringing issues that need to be addressed to the CFO’s attention.

• Refine Correspondence: Read, write, edit, and distribute communications drafts, including company-wide policies, on behalf of the CFO and company management.

Requirements Minimum Qualifications

• Experience:

2 years of relevant experience providing administrative support to one or more executives, including complex calendar and travel logistics. •

Technical Proficiency: Expert-level proficiency in Microsoft Office

Education: BA/BS Degree.

• Project Management: Proven experience prioritizing multiple high-stakes projects simultaneously.

• Language Proficiency: Expert level in English, both verbal and written communication required

Preferred Qualifications

• Executive Level: Prior experience supporting VPs or C-level executives at a large-scale global technology company.

• Software Expertise: Demonstrated ability to quicly adapt to intra-network software, such as, but not limited to, Concur, Sharepoint, Archibus, and Workday. Able to integrate AI tools for efficiency and a holds a commitment to ethical AI practices.

• Leadership: Experience mentoring other admins and managing logistics across multiple cross-functional teams.

• Autonomy: A consistent track record of working under own initiative, seeking feedback where appropriate, and changing direction quickly in response to new data.

• Discretion: An impeccable record of ensuring confidentiality and discretion in all professional partnerships.

• Language Proficiency: Basic understanding/speaking of the Korean Language is preferred, though not required.