Accounts Payable - General Accountant

The Position:

The Accounts Payable_General Accountant is responsible for the accurate and timely processing of vendor invoices, accounts payable transactions, payments, account reconciliations, and related accounting activities for a multi-site manufacturing organization with approximately $100 million in annual revenue.

This position works closely with vendors, purchasing, receiving, operations, employees, and accounting teams across multiple locations to ensure invoices are accurate and properly approved, payments are processed timely, account discrepancies are resolved, and accounts payable records are maintained accurately.

The ideal candidate is highly organized, detail-oriented, analytical, and comfortable working in a fast-paced, multi-site manufacturing environment. The candidate should demonstrate strong accounting fundamentals, sound judgment, and the ability to manage multiple priorities and deadlines.

Duties & Responsibilities:

Accounts Payable and Invoice Processing

• Receive, review, code, and process vendor invoices accurately and within established payment and processing deadlines.
• Verify invoices against purchase orders, receiving documentation, contracts, and other supporting documentation.
• Perform matching (2-way, future 3-way) of purchase orders, receipts, and vendor invoices as applicable.
• Ensure invoices are properly coded to the appropriate general ledger accounts, cost centers, departments, and locations.
• Research and resolve invoice discrepancies, pricing differences, quantity variances, duplicate invoices, and other issues in coordination with purchasing, receiving, operations, and vendors.
• Process non-purchase-order invoices in accordance with established company policies and approval requirements.
• Monitor invoices pending approval and follow up with appropriate personnel to ensure timely processing.
• Maintain accurate vendor records, including vendor contact information, payment terms, tax documentation, and other required information.
• Ensure appropriate documentation and approvals are maintained for all accounts payable transactions.
• Identify and prevent duplicate or erroneous payments.

Vendor Payments and Account Reconciliation

• Prepare and process vendor payments in accordance with established payment schedules and company policies.
• Review accounts payable aging and outstanding invoices to support timely and accurate payment processing.
• Reconcile vendor statements to company records and research and resolve outstanding discrepancies.
• Research and resolve unapplied payments, credits, disputed invoices, and other vendor account issues.
• Respond to vendor inquiries regarding invoices, payment status, account balances, and payment discrepancies.
• Maintain accurate accounts payable aging and vendor account balances.
• Assist with cash management and payment forecasting activities related to accounts payable as assigned.
• Ensure appropriate controls and segregation of duties are followed throughout the accounts payable and payment processes.

General Ledger Accounting

• Prepare and post journal entries, reserves and accrual-related reconciliations.
• Reconcile balance sheet accounts and investigate variances.
• Assist with monthly, quarterly, and year-end financial close processes.
• Maintain support schedules and documentation for assigned accounts.
• Assist with financial reporting and external audit requests.
• Support budgeting and forecasting activities as assigned.

Qualifications

Education

• Associate's or bachelor's degree in Accounting, Finance, Business Administration, Business Management, or a related field preferred.
• Equivalent combination of education and experience will be considered.

Experience

• 3-5 years of Accounts Payable Invoice processing experience required.
• Experience with general ledger accounting preferred.
• Experience in a manufacturing or distribution environment preferred.
• Experience with ERP/accounting systems and core pay software, banking portal preferred.

Knowledge, Skills & Abilities

• Knowledge of generally accepted accounting principles (GAAP).
• Proficiency in Microsoft Excel and Microsoft Office applications.
• Experience with ERP systems such as Epicor, Sage, Quickbooks, or similar.
• Experience in Payables software such as Corpay or similar.
• Excellent analytical, organizational, and problem-solving skills.
• High level of accuracy and attention to detail.
• Ability to prioritize multiple deadlines in a fast-paced environment.
• Strong written and verbal communication skills.
• Ability to handle confidential information with discretion.