Personal Assistant

Le Parfait Paris in San Diego, CA is looking for one personal assistant to join our 50 person strong team. We are located on 3555 India St. Our ideal candidate is self-driven, ambitious, and hard-working.

Job Description:

As the personal assistant you will assist with both professional and personal tasks on a weekly based in addition to last minute projects. Your main responsibility is to do anything that would save the executive teams’ time.

Job responsibility:

·     Pay bills, track receipts, and manage paperwork and filing systems

·     Manage calendar, appointments, meetings, and reminders

·     Prepare reports, complete forms, and take meeting notes

·     Manage specific inventory on a weekly base and place order accordingly.

*Packaging inventory (Macaron box, flyers, macaron inserts, USPS boxes, Merchandising),

*Gelato Inventory (gather orders from stores, place orders, upon delivery verify the total delivered and organize the freezer for the driver next day delivery),

*Company tee-shirts/clothing inventory 

·     Make phone calls and respond to emails and other correspondence including the catering emails (send quotes and invoices)

·     Keep updated all job posting on our website, process light resume screening, gather all resumes and send them to Chefs/Manager, organize interviews based on Chefs/manager schedule

·     Screening of supplier price fluctuation; Every Monday’s check prices of each suppliers’ invoices & website. Contact suppliers if any price increase. Update Get filet accordingly

Other responsibilities include:

·     Occasional weekend work in catering events (delivery and set up)

·     Create collateral when needed on Canva or Adobe such as; flyers, price tags, menu update

·     Organized photoshoot Marketing according to management plan & Create occasionally social media content (stories)

·     Edit the online stores (third parties and company store) with pricing and new items when needed.

·     Keep office clean, neat and organized

Job Requirement:

• Responsible and detail-oriented
• Tech-savvy and proficient in Microsoft Office
• Able to work independently and problem-solve
• Great interpersonal and communication skills
• Strong time-management, organization skills and flexibility
• Able to multitask and prioritize daily workload

Job Benefit:

·     Part time or full time: Monday through Friday with weekend when catering/events

. Possibility to move to full time