Administrative Coordinator 4 (Office Manager)

About this Job

The mission of the Louisiana Department of Health is to protect and promote health and to ensure access to medical, preventive, and rehabilitative services for all residents of the State of Louisiana.

Learn more about Louisiana Department of Health

This position may be filled in the following parishes: Lafourche Parish

Join our team as the Clerical Supervisor at the Lafourche Parish Health Units and play a key role in supporting public health across the community. This dynamic position offers the chance to supervise clerical staff, coordinate daily operations, and provide essential services ranging from Reproductive Health and Immunizations to WIC and Sanitarian Services. You’ll work in a fast-paced, multi-functional environment, often serving as the first point of contact for the public, while gaining hands-on experience with statewide public health initiatives and occasional travel. Apply today to make a meaningful impact on health services in your community!

An ideal candidate should possess the following competencies:

Minimum Qualifications

Job Specification

The official job specifications for this role, as defined by the State Civil Service, can be found here.

Job Duties and Other Information

Job Duties:

• Supervise clerical staff at the Lafourche Parish Health Units, including assigning and rotating duties to ensure smooth clinic operations.
• Oversee clinic operations from an administrative and clerical perspective, ensuring compliance with policies, procedures, and program guidelines.
• Support staff development through training, orientation, and ongoing guidance to maintain a skilled and effective team.
• Manage payroll, timekeeping, and related administrative functions, assisting staff with questions and ensuring accuracy.
• Maintain and secure health unit property, funds, and financial documents, including managing purchases, invoicing, and supply inventory.
• Serve as Deputy Registrar for Vital Records, reviewing and issuing certified death certificates and processing home birth certificates.
• Attend meetings and trainings with supervisory and regional leadership to coordinate operations, policy updates, and administrative initiatives.
• Participate in emergency preparedness and disaster response activities, providing support both on-site and as needed after hours.
• Provide direct clinic coverage when necessary, performing front-line administrative and clerical tasks to ensure uninterrupted services.
• Manage mail and postage operations, including processing incoming and outgoing correspondence, maintaining postage accounts, and ensuring timely distribution.

Appointment Type: This position will be filled as a Probationary appointment

Cost Center: 3262109003

Position Number(s): 146830

No Civil Service test score is required in order to be considered for this vacancy.

Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

• Information to support your eligibility for the position must be included in the application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections. Applications may be rejected if incomplete.

Contact Information:

Shambrielle Pooler

Shambrielle.Pooler@la.gov

LA Department of Health (LDH)

Division of Human Resources

PO Box 4818

Baton Rouge, LA 70821

225-342-6477

This organization participates in E-verify, and for more information on E-verify, please contact DHS at 1-888-464-4218.

LDH supports Louisiana’s commitment to being a State as a Model Employer (SAME) by promoting the recruitment, hiring, and retention of individuals with disabilities.

Information on the Louisiana Works, Louisiana Rehabilitation Services is available here.

LDH is an equal opportunity employer and seeks to recruit a highly productive and diverse workforce and will provide equal employment opportunities to all employees and prospective employees. Employment decisions shall be based strictly on merit and without regard to religious or political beliefs, sex, race, or any other non-merit factor.