Bookkeeper/Administrative Assistant

Job Overview
We are seeking a dynamic and detail-oriented Bookkeeper/Administrative Assistant to join our team! This vital role combines essential bookkeeping responsibilities with comprehensive administrative support, ensuring smooth office operations and accurate financial management. The ideal candidate will be energetic, highly organized, and possess excellent communication skills, ready to handle a variety of tasks with enthusiasm and professionalism. You will play a key role in maintaining financial records, managing client communications, and supporting daily office functions to foster a productive and welcoming environment.

Responsibilities

• Manage day-to-day bookkeeping using Rent Manager, including invoicing, expense tracking, and bank reconciliations
• Maintain accurate financial records through diligent data entry and meticulous record keeping
• Handle multi-line phone systems with professionalism, providing exceptional customer service and client communication
• Assist with office management duties such as filing, organizing documents, and managing office supplies
• Support front desk operations by greeting visitors, answering inquiries, and directing calls with proper phone etiquette
• Utilize Microsoft Office suite (Word, Excel, Outlook) and Google Workspace to prepare documents, spreadsheets, and correspondence
• Coordinate calendar management and appointment scheduling for team members or clients
• Provide administrative support including proofreading documents, managing emails, and supporting project organization
• Handle client communication efficiently via phone or email to ensure excellent customer support and service delivery
• Support bookkeeping tasks related to payroll processing or financial reporting as needed

Experience

• Proven experience in office administration or clerical roles with a focus on customer service and data entry
• Prior experience with QuickBooks or other accounting software is highly preferred
• Demonstrated proficiency in Microsoft Office (Word, Excel) and Google Workspace applications
• Strong organizational skills with the ability to multitask effectively in a fast-paced environment
• Excellent verbal and written communication skills; bilingual abilities are a plus for diverse client interactions
• Familiarity with multi-line phone systems, front desk procedures, and office management practices
• Experience in medical or dental receptionist roles or personal assistant positions is advantageous but not required
• Ability to maintain confidentiality while managing sensitive information accurately
• Join us if you’re ready to bring your energy, technical proficiency, and organizational talent into a role that’s essential for our success! We value proactive individuals who thrive on providing outstanding support while ensuring our office runs seamlessly every day.

Pay: $24.00 - $28.00 per hour

Language:

• Spanish (Preferred)

Ability to Commute:

• Houston, TX 77057 (Required)

Work Location: In person

Salary : $24 - $28