Executive Assistant

We are seeking a highly organized, proactive Executive Assistant to support leadership and help drive day-to-day operations. This is not a traditional desk-bound role—it’s ideal for someone who enjoys a dynamic work environment, takes initiative, and thrives on variety throughout the day. This position is perfect for someone who enjoys being involved in multiple areas of the business, and making a real impact. If you’re someone who prefers variety over routine and takes pride in stepping in wherever needed, this role offers a unique and rewarding opportunity. A love for animals is a plus.

Key Responsibilitie

• sProvide high-level administrative support to executives, including calendar management, scheduling, and coordination of meeting
• sServe as a point of contact for internal teams and external partner
• sAssist with project coordination and ensure timely follow-up on action item
• sSupport operational activities across the business, stepping in where needed to keep things running smoothl
• yBack up the Bookkeeper by assisting with basic financial tasks such as data entry, invoice tracking, and reconciliation as neede
• dHandle a mix of in-office tasks and hands-on support, making this a role that goes beyond sitting behind a des
• kReview, validate, and process team member expenses in the online system, and support expense categorization and tracking as needed
• .Support internal and external events, office functions, and special initiatives
• .Provide general office management support, including mailings, errands, meal reservations, catering coordination, office supplies and snack ordering, and greeting guests

.Qualification

• s5 years of experience supporting busy executives or senior leadership
• .Experience supporting small payroll processes
• .Self-starter with excellent organizational skill
• sAbility to manage confidential employee information with discretio
• nStrong communication and interpersonal skill
• sAbility to prioritize tasks and work in a fast-paced environmen
• tProficiency in Microsoft Office; QuickBooks experience is a plus
• .Bachelor’s degree preferred

.Position Detail

• sIn office – South Nashvill