Administrative Assistant (Ebensburg)

Job Title: Administrative Assistant

General Overview:

We are seeking a detail-oriented and proactive Administrative Support Assistant to provide essential support for the efficient operation of our office. This role is ideal for someone who thrives in a fast-paced environment and is ready to take initiative. Under general supervision, the incumbent will be expected to manage a variety of administrative tasks while exercising independence and professional judgment.

Key Responsibilities:

• Customer Service: Greet customers warmly and direct them to the appropriate resources.

• Phone Management: Answer and manage incoming calls with a professional and friendly demeanor.

• Appointment Coordination: Organize and schedule meetings and appointments, ensuring all involved parties are informed and prepared.

• Communication Management: Handle emails, phone calls, and physical mail with accuracy and professionalism.

• File Management: Organize and file purchase orders, packing slips, and other documents, ensuring they are filed correctly and efficiently.

• Data Distribution: Distribute faxes and copier documents to the relevant team members in a timely manner.

• Inventory Management: Track and manage office supply inventory, ensuring the office is well-stocked.

• Event Coordination: Assist with organizing office events and meetings as needed.

• Errands & Miscellaneous Tasks: Run local errands for the office as required, helping maintain smooth daily operations.

• Document Preparation: Assist in preparing reports, documents, and presentations as necessary.

• General Administrative Support: Perform other duties as assigned to ensure the office runs efficiently and effectively.

Qualifications:

• Proficiency in Microsoft Office Suite (Outlook, Excel, Word); willingness to learn new software tools.

• Strong organizational skills with the ability to multitask and prioritize in a dynamic environment.

• Excellent communication skills (both verbal and written).

• Self-motivated, with a positive and can-do attitude.

• Ability to manage and complete tasks independently while maintaining a high level of accuracy.

• Demonstrated reliability and initiative, with the ability to adapt to shifting priorities as needed.

About LB Water:

For over 50 years, LB Water has been a leading provider of water, wastewater, and stormwater solutions, offering a wide range of products, services, training, and innovative solutions. From our humble beginnings in Selinsgrove, Pennsylvania, we have expanded to serve clients across Pennsylvania, Maryland, Virginia, Ohio, West Virginia, Delaware, New Jersey, and Washington D.C. As a 100% employee-owned company, we place a strong emphasis on recruitment, employee development, and fostering a culture of ownership and pride.

LB Water has been recognized as one of Pennsylvania’s Top 100 Places to Work, and we are committed to maintaining an inclusive, supportive, and rewarding environment for our team.

Why Work at LB Water:

• Employee Ownership: LB Water is 100% employee-owned through an Employee Stock Ownership Plan (ESOP), allowing you to share in the success of the company.

• Comprehensive Benefits: Enjoy a robust benefits package, including 100% company-paid medical, prescription, and deductible coverage, along with dental, vision, life, and disability insurance options.

• Retirement Security: LB Water offers a 401(k) retirement plan with employer contributions.

• Paid Time Off: Generous paid vacation, sick leave, and holidays.

• Career Growth: We believe in the development of our employees and offer opportunities for professional growth.

EEO Statement: LB Water is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, disability status, sexual orientation, gender identity, age, protected veteran status, or any other characteristic protected by law.