What are the responsibilities and job description for the Project Coordinator position at Layer 9 IT?
Project Coordinator Needed to Drive Alignment, Clarity, and Forward Momentum in Client IT Projects
At Layer 9, successful projects don’t happen by chance. They succeed because disciplined, detail-driven professionals guide them from the first client conversation to the final closeout. If you excel at bringing order to moving parts, coordinating people and information, and keeping expectations aligned, this role is built around your strengths.
We are looking for a Project Coordinator who thrives in a client-facing environment, enjoys being the communication hub, and takes pride in owning the entire project life cycle. You will support engineers, interact directly with clients, and ensure that every project is executed with consistency, accuracy, and professionalism.
The Role: Full Life Cycle Coordination with a Strong Client Focus
As a Project Coordinator at Layer 9, you will oversee the entire flow of each project from intake and scheduling through execution, quality assurance, and final closeout. You will review communications, keep schedules organized, maintain project documentation, and act as a central point of contact for clients, vendors, and internal teams.
You will also serve as an active support partner during key phases of execution, periodically jumping in with the team onsite or remotely, validating progress, assisting the engineering team, and ensuring work aligns with scope and expectations. This role is an excellent fit for someone who excels in organization, coordination, communication, and attention to detail, and who also enjoys contributing hands-on to installations when needed.
Why Layer 9?
Layer 9 is an MSP that values high performance and high morale. We provide growth opportunities through training, certifications, and leadership development while also making space for team events, family-friendly gatherings, and generous PTO. You will be part of a team that prioritizes structure, communication, and accountability without unnecessary bureaucracy.
Key Responsibilities
Project Lifecycle Ownership
If you bring structure to complexity, communicate clearly, and take ownership from kickoff through closeout, you may be exactly who we are looking for. Apply today and show us why you are the Project Coordinator who keeps everything and everyone moving forward.
At Layer 9, successful projects don’t happen by chance. They succeed because disciplined, detail-driven professionals guide them from the first client conversation to the final closeout. If you excel at bringing order to moving parts, coordinating people and information, and keeping expectations aligned, this role is built around your strengths.
We are looking for a Project Coordinator who thrives in a client-facing environment, enjoys being the communication hub, and takes pride in owning the entire project life cycle. You will support engineers, interact directly with clients, and ensure that every project is executed with consistency, accuracy, and professionalism.
The Role: Full Life Cycle Coordination with a Strong Client Focus
As a Project Coordinator at Layer 9, you will oversee the entire flow of each project from intake and scheduling through execution, quality assurance, and final closeout. You will review communications, keep schedules organized, maintain project documentation, and act as a central point of contact for clients, vendors, and internal teams.
You will also serve as an active support partner during key phases of execution, periodically jumping in with the team onsite or remotely, validating progress, assisting the engineering team, and ensuring work aligns with scope and expectations. This role is an excellent fit for someone who excels in organization, coordination, communication, and attention to detail, and who also enjoys contributing hands-on to installations when needed.
Why Layer 9?
Layer 9 is an MSP that values high performance and high morale. We provide growth opportunities through training, certifications, and leadership development while also making space for team events, family-friendly gatherings, and generous PTO. You will be part of a team that prioritizes structure, communication, and accountability without unnecessary bureaucracy.
Key Responsibilities
Project Lifecycle Ownership
- Oversee the project board, timelines, schedules, and coordination of resources
- Review client and vendor communications to identify design requirements, scheduling updates, and project needs
- Coordinate and confirm all project scheduling, site visits, and client meetings
- Lead or participate in internal and client kickoff meetings
- Periodically jump in with the team onsite or remotely, validating progress, assisting with implementation tasks, and ensuring work aligns with scope and expectations
- Monitor progress against established timelines and budget expectations
- Ensure client updates are captured and reflected in schedules
- Perform quality assurance checks before project closeout
- Complete all closeout documentation, checklists, and communications
- Serve as a primary point of contact for scheduling, status updates, and scope clarification
- Respond to client inquiries in a clear and timely manner
- Identify out-of-scope work and assist in refining Statements of Work
- Maintain coordinated communication between internal teams, clients, and vendors
- Oversee fleet-related tasks including registration renewals, inspection scheduling, and vehicle service appointments
- Someone who is naturally strong in organization, coordination, communication, and detail-oriented work, and who also enjoys physically assisting with installations when necessary
- Two or more years of experience in project coordination or technical support (MSP experience preferred)
- A proactive, forward-thinking mindset with the ability to anticipate needs and potential risks
- Clear and confident communication skills with both clients and internal teams
- Ability to thrive in a fast-paced, deadline-driven environment
- Working knowledge of IT environments including Windows Server, Microsoft 365, Active Directory, Microsoft AVD, Intune, Entra join, virtualization, and networking
- PMP certification recommended but not required
If you bring structure to complexity, communicate clearly, and take ownership from kickoff through closeout, you may be exactly who we are looking for. Apply today and show us why you are the Project Coordinator who keeps everything and everyone moving forward.