Invoicing Coordinator

We are a family-owned irrigation and landscaping company proudly serving the DFW area, specializing in installing new irrigation and landscaping packages for new home builders. As our company continues to grow, we are excited to add a new member to our team! We are looking for an invoicing coordinator to join our office. This is a dynamic position for someone who is organized, dependable, detail-oriented, and comfortable using computers and technology.

We're looking for someone who enjoys keeping things organized and takes pride in being a key part of our team's success. In this role, you'll manage a high volume of job and repair invoices in QuickBooks, helping ensure projects are billed accurately and payments are received on time. You'll become familiar with the unique invoicing requirements of each of our builder and customer accounts, making accuracy and attention to detail essential. No two days are exactly alike, so the ideal candidate is someone who enjoys a fast-paced environment, can confidently manage multiple priorities, and thrives on staying organized while delivering high-quality work.

At our company, we take pride in providing exceptional customer service and high-quality work. We’re looking for someone with a positive, can-do attitude who enjoys problem-solving, takes initiative, is willing to go the extra mile, and isn’t afraid to think outside the box. We are looking for someone who is dependable and takes pride in being a reliable part of our team. While we understand that unexpected situations happen, consistent attendance and a strong commitment to showing up for your team are important to us.

This is an in-office position (not remote/work from home). The right candidate will be a reliable team player who enjoys being part of a growing company and wants the opportunity to grow with us.

What you'll do:

• Creating and submitting invoices for: Irrigation, Sod and Landscape installs
• Creating and submitting invoices for: Irrigation, Sod and Landscape repairs and service
• Creating and following up on bids for new irrigation, sod and/or landscaping jobs
• Creating and submitting bids for new irrigation, sod and/or landscaping job
• Creating Docusign contracts from accepted bids.
• Working with scheduling coordinator for contracted jobs
• Following jobs from bid to contract to install.
• Intaking payments & down payments for invoices and bids/contracted jobs.
• Scheduling service calls via: telephone, e-mail, text message, supplypro
• Communicate with customers and vendors in a professional, friendly manner
• Maintain database of customers
• Filing & Creating New Files
• Data Entry
• Scanning/Saving documents as needed

What were looking for:

• Knowledge of Office Technology (Computers, Printers, Scanners, etc.)
• Knowledge of Kofax (a plus but not required)
• Knowledge of Microsoft Office (Outlook)
• Knowledge of Quickbooks Pro (a plus but not required)
• Knowledge of Filemaker Pro Advanced (a plus but not required)
• Great Multitasking abilities and problem solving skills
• At least 40 WPM (typing test may be required)
• Organization skills a must
• Friendly phone demeanor
• Dependability & Reliability
• Team Player

Hours:

Monday - Thursday: 8:00am - 5:00pm (1 hour lunch)

Friday - 8:00am - 3:00pm (1 hour lunch)

No weekends required.

Pay: Starting at $17/hour while training with room to grow. Raise will occur after fully trained on position. Paid weekly. Bonuses twice a year for excellent job performance.

After 30 days of full time employment, medical insurance is offered with 100% paid for employee and 50% paid for employee spouse and/or child(ren). Upgraded medical plans available for additional fee paid by employee.

After 6 weeks of employment, childcare allowance is offered. (with work hours requirement)

After 6 months of employment, 401k is offered.

After 1 year of Employment: Paid Holidays, Vacation & Sick Time.

Applications with screening questions left blank are automatically rejected.

No phone calls please.

Job Type: Full-time

Pay: From $18.00 per hour

Benefits:

• 401(k)
• Health insurance
• Paid time off

Application Question(s):

• Are you currently employed?
• What is your ideal work enviroment?
• Our office closes at 5pm everyday, there may times you need to stay a little after 5pm to finish up your work. Are you able to do so if needed?
• If hired, when would the soonest you are able to start?
• Why do you think you would be a good fit for this position?
• Training will be required on our customized database. Starting pay is $18/hour (with room to grow) are you ok with this starting pay?
• Will you be able to reliably commute to Caddo Mills, TX 75135 for this job?

Experience:

• Office: 2 years (Preferred)

Work Location: In person

Salary : $17 - $18