Part-Time Legal Secretary

Job Summary
We are seeking a proactive, detail-oriented Part-Time / Full-Time Legal Secretary to join our established plaintiff-side law firm. This position is ideal for someone who enjoys staying organized, helping people, and being an important part of a collaborative team.

We value professionalism, flexibility, and mutual respect. Our office offers a supportive work environment where employees are trusted, appreciated, and given the tools they need to succeed. The ideal candidate is organized, dependable, comfortable with technology, and able to work independently while managing multiple priorities in a fast-paced legal setting.

If you enjoy meaningful work, take pride in keeping things running smoothly, and want to make a difference in the lives of clients, we encourage you to apply.

Responsibilities

• Manage attorney calendars, appointments, court dates, and deadlines
• Enter and maintain case information within the firm's case management software, including document generation, file maintenance, and case updates
• Answer and direct incoming client calls
• Open, maintain, and organize electronic and physical case files
• Process incoming and outgoing mail
• Support litigation activities by managing court filings, scheduling hearings, and coordinating with external firms and court
• Scan, upload, and electronically organize documents
• Maintain accurate records within case management software
• Assist with client communications and follow-up
• Request and organize medical records and bills
• Draft routine correspondence and legal documents
• Schedule appointments, depositions, mediations, and hearings
• Assist with document preparation and e-filing
• Maintain confidentiality of all client information.

Skills

• Prior legal secretary, legal assistant, or law office experience required.
• Experience in legal administrative functions including filing, document review, data entry, and case management.
• Proficiency with case management software such as Neos, Needles, Filevine, Clio, SmartAdvocate, or similar platforms.
• Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and Teams.
• Excellent organizational skills with the ability to prioritize tasks effectively in a fast-paced environment.
• Strong telephone, client communication, and interpersonal skills.
• Excellent organizational, multitasking, and time-management abilities.
• Ability to prioritize tasks, work independently, and meet deadlines in a fast-paced environment.
• Litigation experience preferred but not required.
• Join our team as a Part-Time Legal Secretary and play an important role in helping our office provide exceptional service to clients. We are looking for a dependable, organized professional who enjoys working with people, takes pride in their work, and values being part of a supportive and collaborative environment. We recognize that great legal support professionals are essential to a successful practice. In return, we offer a flexible schedule, a professional workplace, opportunities for growth, and the potential for a discretionary year-end bonus based on performance and firm results.

Pay: $23.00 - $32.00 per hour

Benefits:

• 401(k)
• Free parking

Application Question(s):

• Please describe your experience working in a law office, including your role and the types of matters you supported?
• Which case management software programs have you used (e.g., Neos, Needles, Filevine, Clio, SmartAdvocate, or others), and for approximately how long?
• This position requires managing multiple deadlines, attorney calendars, client communications, and legal documents simultaneously. Please briefly describe how you stay organized and prioritize competing tasks.

Experience:

• legal secretary, legal assistant, or law office: 2 years (Preferred)

Work Location: In person

Salary : $23 - $32