What are the responsibilities and job description for the Administrative Assistant position at Law Office of Sylvia Noel White, P.A.?
Job Summary
Sylvia Noel White Law Office is looking for a dedicated, organized professional pursuing an entry-level job into the legal field. Clients often come to our firm in a time of grief and loss, and our mission is to provide "White Glove" treatment through high-level service, attention to detail, and compassion.
Responsibilities
- Manage front desk duties, including keeping the front desk space neat and organized
- Answer phones efficiently and route calls accurately
- Maintain organized filing systems to ensure easy retrieval of documents
- Support office management tasks such as calendar management, appointment scheduling, and meeting coordination
- Handle clerical responsibilities including writing checks, processing invoices, and tracking payments
- Process, distribute, and file mail
- Maintain and organize firm calendar
- Navigate our firms all-in-one legal software
This is an entry-level position and as such, no prior experience is required. Prior legal or customer service experience is appreciated. However, the ideal candidate will exhibit the following:
Skills
- Computer literacy with proficiency in Microsoft Office
- Excellent organizational skills with the ability to prioritize tasks effectively and manage time efficiently
- Knowledge of office equipment such as phone systems, fax machines, and printers a plus.
- Exceptional phone etiquette coupled with professional communication skills both verbal and written
- Willingness to learn clerical tasks such as proofreading, filing, and record keeping is essential
- Familiarity with bookkeeping software like QuickBooks or similar tools is a plus
Please note as this is a family office, the family dogs are at the office daily.
Pay: $17.00 - $22.00 per hour
Benefits:
- Paid time off
Work Location: In person
Salary : $17 - $22