What are the responsibilities and job description for the File Clerk/Receptionist position at Law Office of Ruby Steinbrecher?
Job description:
File Clerk/Receptionist
We are a small, but busy Estate Planning Law Firm that is proudly women-owned and operated. We deeply value our employees. At our firm, we believe in creating a dynamic and enjoyable work environment while ensuring our team members are valued and supported. If you are passionate about helping people and thrive in a fast-paced setting, we would love to have you join our team! Embrace a culture of collaboration, empowerment, and making a difference!
25-30 hours per week to start, can quickly increase based on skills and quality of work.
*we are fragrance-free environment due to staff allergies*
Skills & Requirements
- 2 years of experience in an office setting
- Highly organized, detailed oriented with ability to spot typos and correct them quickly
- Ability to understand and deconstruct ideas and tasks
- Self-starter with ability to multitask, follow instructions, and get work done on time
- Team player with good communication skills
- Willingness to always ask clear questions in order to find solutions
- Resourceful and takes initiative
- Bilingual (Spanish) is a major plus!
General Office Administration
- General Reception: answering phones, scheduling appointments, confirmation calls, etc.
- Drafting Letters
- Calendaring Appointments
- Ensuring proper working order of printers and scanners; installing updates
- Keeping all office supplies, materials and printer ink stocked
- Assisting in general office needs as necessary
Estate Plan Duties
- Printing & Preparing documents under direction of Client Services Coordinator
- Assembling completed estate plans and preparing them for Signing
- Scanning documents
- Organizing all documents electronically
Software Knowledge Requirements
- Microsoft Office: proficient in basic word processing
- Google Suite
- Adobe Acrobat
- General CRM knowledge
- Mac Proficiency a plus
- Typing skills at 60wpm
Critical Qualities
- Excellent attendance records
- Humble and resilient
- Humility and humor
- Pursues excellence
- Strong service ethics
- Ability to build trust and strong relationships with coworkers
- Proactive in pursuing opportunities and achieving goals
- Professional with team and clients
- Must have reliable transportation
- Ability to lift 50 pounds, and walk up stairs (we are on 2nd floor)
What We Offer / Perks
- $25/hour to start
- 3 month Probationary period
- 25-30 hours to start - moving to full time (32-40 hours) once trained
- Healthcare Stipend and Paid Time off, once full time
- Increases in compensation and potential flextime based on mastery of skills, increased responsibility, and tenure
Job Types: Full-time, Part-time, Temp-to-hire
Benefits:
- Health insurance stipend
- Paid time off
Ability to Relocate:
- Sebastopol, CA 95472: Relocate before starting work (Required)
Work Location: In person
Job Types: Full-time, Part-time, Temp-to-hire
Pay: From $25.00 per hour
Benefits:
- Health insurance
- Paid time off
Ability to Relocate:
- Sebastopol, CA 95472: Relocate before starting work (Required)
Work Location: In person
Salary : $25