What are the responsibilities and job description for the Mailroom Coordinator position at Law Office of Nicholas Polasky, LLC?
About Law Office of Nicholas Polasky
The Law Office of Nicholas Polasky is a professional legal practice dedicated to providing high-quality legal services with integrity, confidentiality, and attention to detail. We support clients through a wide range of legal matters and are committed to maintaining efficient internal operations that ensure timely communication, accurate documentation, and exceptional client service.
Position Summary
We are seeking a reliable and detail-oriented Mailroom Coordinator to manage all incoming and outgoing mail, legal correspondence, and document distribution within the firm. This role is essential in ensuring that sensitive legal documents are handled accurately, securely, and in a timely manner. The ideal candidate is organized, professional, and capable of working in a fast-paced legal environment.
Key Responsibilities
- Receive, sort, and distribute incoming mail, legal documents, and courier deliveries.
- Prepare outgoing mail, certified mail, court filings, and legal correspondence.
- Maintain accurate logs of all incoming and outgoing mail and packages.
- Ensure proper handling and confidentiality of sensitive legal documents.
- Coordinate deliveries and pickups with couriers, courts, and external vendors.
- Scan, file, and organize legal documents in physical and digital systems.
- Support attorneys and legal staff with document delivery and retrieval.
- Monitor mailroom supplies and request replenishment as needed.
- Maintain an organized, secure, and efficient mailroom environment.
- Follow firm procedures and compliance standards for document handling.
Qualifications
- High school diploma or equivalent required.
- Experience in a law office or professional services environment is a plus.
- Strong attention to detail and accuracy.
- Ability to handle confidential and sensitive information responsibly.
- Excellent organizational and time-management skills.
- Basic computer skills, including Microsoft Office.
- Strong communication and interpersonal abilities.
- Ability to multitask and work in a fast-paced environment.
- Dependable, punctual, and professional work ethic.
Schedule
- Full-Time
- Monday through Friday
- Standard business hours
Equal Opportunity Employer
Law Office of Nicholas Polasky is an Equal Opportunity Employer. We are committed to providing a professional, respectful, and inclusive workplace for all employees.
Pay: $22.30 - $23.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee discount
- Health insurance
- Health savings account
- Life insurance
- Vision insurance
Work Location: In person
Salary : $22 - $23