What are the responsibilities and job description for the Legal Secretary position at Law Office of Debra V. Chafin?
Job Summary
We are seeking a highly organized and detail-oriented Legal Secretary/ receptionist/ billing clerk to join our legal team. In this vital role, you will provide comprehensive administrative and legal support to attorneys in family law matters, ensuring smooth operations and efficient case management. Minimum 3 years work experience in a law office, preferably family law; proficiency in MS Office (Word, Excel and Outlook) experience with billing software and use of Acrobat are required. Good people skills and organization are critical; ability to meet deadlines and be a self-starter is a must.
Responsibilities
- Manage and organize legal documents, case files, and correspondence.
- Draft, review, and proofread legal documents including contracts, pleadings, discovery requests, and correspondence with precision and clarity.
- Coordinate meetings, court dates, depositions, and client interviews while maintaining detailed calendars for multiple attorneys.
- Handle confidential information with discretion, ensuring compliance with procedural law requirements and firm policies.
- Support litigation activities by preparing trial binders, organizing exhibits, and managing document review processes.
- Communicate effectively with clients, courts, vendors, and internal teams via phone etiquette and professional correspondence.
- Perform administrative duties such as scheduling appointments, managing incoming calls, transcribing dictations, and maintaining organized filing systems.
- Conduct legal research on diverse practice areas including estate planning, environmental law, family law, securities law, tribal law & regulations, patent law, workers' compensation law, personal injury law, landlord-tenant law, immigration law, general & commercial litigation.
- Assist in project management tasks related to ongoing cases or firm initiatives to ensure timely completion of deliverables.
Requirements
- Proven experience as a Legal Secretary or in a similar legal support role within a law office environment.
- Proficiency in legal research tools including VLex is highly desirable.
- Excellent organizational skills with the ability to manage multiple priorities efficiently while maintaining attention to detail.
- Exceptional written and verbal communication skills; ability to handle client communication professionally.
- Advanced proficiency in Microsoft Office Suite (Word processing), legal writing & drafting skills; experience with transcription and proofreading is essential.
- Ability to handle confidential information discreetly while adhering to ethical standards.
- Paralegal experience or additional certifications in legal administrative support is preferred but not required.
Join us if you’re eager to contribute your legal support expertise within a collaborative team dedicated to excellence! We value professionalism combined with enthusiasm for continuous learning—help us deliver outstanding service while advancing your career in the legal field!
Pay: $18.00 - $20.00 per hour
Expected hours: 40.0 per week
Benefits:
- 401(k)
Work Location: In person
Salary : $18 - $20