Office Manager (San Antonio or Austin Office)

Department: Office Administration

Employment Type: Full Time

Location: Austin

Reporting To: Mollie Levar

Description

For San Antonio and Austin Expansion

"Are you a highly organized professional ready to be the operational heartbeat of a premier law firm? The Law Office of Bryan Fagan is seeking an Office Manager to bring their exceptional customer service to our Austin and San Antonio office to support the employees and clients at those locations. Ideal candidate will enjoy supporting the growth of the company with expert support and process improvement capabilities.

Our Mission

The Law Office of Bryan Fagan is a firm that excels in family, estate planning & probate, and criminal law matters. We have (11) offices in Texas: (2) offices in Houston (Corporate and River Oaks), and (1) office in Atascocita, Humble, Kingwood, The Woodlands, Austin, Dallas, San Antonio, Fort Worth, and Humble! Our mission is to serve as trusted advisors and advocates for families navigating the complexities of divorce, estate planning and probate, and criminal matters; ensuring that we meet the unique needs of our clients with excellence and dedication.

Key Responsibilities

What You Will Bring To The Role

• Ensure proficient and smooth day to day office operations.
• Manage the upkeep and set up of the office, from purchasing and setting up equipment and supplies; and maintaining accurate inventory levels.
• Support office moves in and around the area.
• Interface with vendors.
• Support office activities and ensure efficient workflow throughout the office.
• Maintain organized filing systems and manage clerical tasks as needed.
• Assist with scheduling appointments for internal meetings for legal teams and clients.
• Take simple execution work off supervisor as delegated.
• Provide excellent customer service by addressing client inquiries and concerns promptly.
• Utilize Google Suite for document management, communication, and collaboration.
  
  

Skills, Knowledge and Expertise

• 2 years pf proven experience as an office administrator or in a similar administrative role.
• Strong time management skills with the ability to prioritize tasks effectively.
• Excellent phone etiquette and communication skills, both verbal and written.
• Familiarity with Google Suite applications is preferred. To include calendaring appointments between clients, Legal team and other internal partners.
• Proficient administrative skills with attention to detail in all tasks.
• Proficient to expert computer literacy with in office software.
• Must be flexible to support both locations and travel between those locations.
  
  

Benefits

• Medical Insurance (company contribution)
• 401(k) matching up to 5%
• Dental insurance
• Health insurance
• Short/Long Term Life insurance
• Voluntary Term Life Insurance
• Vision insurance
• Paid time off!
  
  

Equal Opportunity Statement

We recognize that diverse experiences, perspectives and backgrounds enable us to be an even stronger company and workplace. Not only will you be welcome here, your unique thoughts and opinions will be encouraged, celebrated and deeply valued.