Secretary

Overview
We are seeking a dynamic and highly organized Secretary to join our team and support our daily administrative operations. This vital role ensures smooth office functioning by managing correspondence, scheduling appointments, handling communications, and providing exceptional customer service. The ideal candidate will be proactive, detail-oriented, and possess excellent organizational skills to facilitate efficient office management and support our team’s success. This paid position offers an exciting opportunity to grow within a professional environment that values dedication and excellence.

Responsibilities

• Manage front desk operations, greeting visitors and directing them appropriately with professional phone etiquette.
• Operate multi-line phone systems to handle incoming calls efficiently and route messages accurately.
• Maintain and update calendars for meetings, appointments, and events, ensuring timely reminders and scheduling adjustments.
• Perform data entry, filing, and document proofreading to ensure accuracy and organization of all records.
• Utilize computer skills including Microsoft Office, Google Workspace, and other office management software to prepare reports, correspondence, and presentations.
• Provide customer support by addressing inquiries promptly and professionally via phone or email.
• Assist with bookkeeping tasks using QuickBooks or similar accounting software to manage invoices, payments, and financial records.
• Support office management duties such as supply inventory, maintaining cleanliness of the reception area, and coordinating maintenance requests.
• Handle clerical responsibilities including typing reports, organizing files, and managing confidential information with discretion.

Skills

• Proven experience in office administration or clerical roles with strong organizational skills.
• Excellent computer literacy with proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace (Docs, Sheets), and data entry tools.
• Familiarity with QuickBooks or other bookkeeping software for basic financial tasks.
• Strong phone etiquette skills with experience managing multi-line phone systems in a professional setting.
• Bilingual abilities are highly desirable to serve diverse client needs effectively.
• Exceptional time management skills to prioritize tasks efficiently in a fast-paced environment.
• Attention to detail for proofreading documents and maintaining accurate records.
• Previous experience as a receptionist or personal assistant is advantageous; knowledge of medical or dental receptionist duties is a plus.
• Ability to handle customer service interactions with professionalism and patience while providing support via phone or in person. Join us as a Secretary where your organizational talents will keep our office running smoothly while you develop your career in a vibrant professional setting!

Job Types: Part-time, Temporary, Contract

Pay: $17.94 - $20.00 per hour

Work Location: In person

Salary : $18 - $20