Accounts Payable / Accounts Receivable (A/P & A/R) Specialist

Accounts Payable / Accounts Receivable (A/P & A/R) Specialist

Position Summary

The Accounts Payable / Accounts Receivable (A/P & A/R) Specialist is a full-time in-office position. It is responsible for managing daily financial transactions related to vendor invoicing and payments, as well as customer billing and payments. This role ensures accurate processing, timely collections, and proper documentation while maintaining compliance with company policies and accounting standards. The position plays a key role in maintaining cash flow, financial accuracy, and strong vendor and customer relationships.

Key Responsibilities

Accounts Payable (A/P)

-        Review, code, and process vendor invoices accurately and in a timely manner

-        Match purchase orders, invoices, and receiving documents

-        Assist with or prepare and process check runs, ACH payments, and credit card transactions

-        Maintain vendor records, including W-9s, an audit trail of documents, and payment terms

-        Reconcile vendor statements and resolve discrepancies

-        Ensure proper approvals are obtained and documented prior to payment processing

-        Assist with month-end closing tasks related to payables

Accounts Receivable (A/R)

-        Review, generate, and distribute customer invoices in accordance with company software and billing cycles

-        Process and apply customer payments (checks, ACH, credit cards) accurately to accounts 

-        Monitor aging reports and follow up on past-due accounts

-        Communicate with customers regarding billing inquiries and collections

-        Reconcile customer accounts and resolve discrepancies

-        Work with key accounts to maintain a smooth billing process

-        Maintain accurate customer records and billing information

-        Assist with customer portal access and payment setup

-        Assist with month-end closing tasks related to receivables

General Accounting Duties

-        Maintain organized and accurate financial records (digital and physical)

-        Assist with audits by providing requested documentation

-        Support reconciliation of bank accounts and general ledger accounts

-        Ensure compliance with company policies and internal controls

-        Collaborate with internal departments (operations, sales, service) for billing accuracy

-        Identify opportunities for process improvements and efficiency

Qualifications

Education & Experience

-        High school diploma or equivalent required; Associate’s or Bachelor’s degree in Accounting, Finance, or related field preferred

-        3 years of experience in accounts payable, accounts receivable, or general accounting

-        Experience with accounting software

Skills & Abilities

-        Strong attention to detail and accuracy

-        Knowledge of basic accounting principles

-        Proficiency in QuickBooks or other related accounting software, Microsoft Excel, and Microsoft Office Suite

-        Knowledge of math for job-related tasks

-        Strong organizational and time management skills

-        Effective communication and customer service skills

-        Ability to handle confidential information with discretion

-        Ability to meet deadlines and manage multiple priorities

Apply today for immediate consideration!