What are the responsibilities and job description for the Clerk I position at Laurens, South Carolina?
Job Type
Part-time
Description
FLSA: Hourly
GRADE: 104
LAURENS COUNTY, SOUTH CAROLINA JOB DESCRIPTION
Employees of the County of Laurens and applicants for employment shall be afforded equal opportunity in all aspects of employment without regard to race, color, religion, political affiliation, national origin, disability, marital status, gender, sexual orientation, or age.
Reasonable accommodation(s) may be available to employees or applicants of this position under the ADA/ADAA if given prior notice by the employee or applicant.
The information contained within this document indicates the general nature and level of work to be performed by an employee within this classification. It is not intended to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, qualifications, or work required of employees assigned to this position.
GENERAL STATEMENT OF JOB
Under direct supervision, performs various routine clerical duties in support of department operations. Work involves typing and preparing various documents, maintaining files and logs, always providing professional and courteous customer service, and performing related tasks specific to the assigned department. Reports to the assigned supervisor.
ESSENTIAL JOB FUNCTIONS
- Answers the telephone; aids callers and/or forwards calls to appropriate personnel; takes and relays messages.
- Greeting and assisting office visitors.
- Receives and processes various forms, applications, requests, records and reports, and other documents.
- Types and/or prepares various routine documents, which may include general correspondence, memos, charts, tables, graphs, notices, invoices, file cards, receipts, fliers, presentation materials, court documents, forms and others; proofreads copy for spelling, grammar and format, making appropriate changes.
- Assists in maintaining department files; maintains various lists and logs.
- Enters and retrieves computer data; reviews data for accuracy; generates computer reports as requested.
- Attends meetings; records, transcribes and distributes meeting minutes within appropriate timeframes.
- May maintain personnel files, ensuring accuracy and confidentiality.
- May perform general bookkeeping duties as assigned, including but not limited to processing accounts receivable and/or payable.
- Assists with special projects and performs specialized duties peculiar to assigned department.
- Performs routine clerical duties as required, including but not limited to copying and filing documents, retrieving files, sending and receiving faxes and e-mails, assembling and collating documents, processing daily mail, maintaining lists and logs, etc.
- Readies office equipment for daily use; maintains equipment supplies and monitors maintenance needs.
- Receives and responds to inquiries, requests for assistance and/or complaints in areas of responsibility.
- Compiles information for and prepares and/or processes various documents, which may include records, forms, reports, fliers, notices, memos and correspondence.
- Refers to meeting minutes, directories, policy and procedure manuals, laws/regulations, reference texts, etc.
- Operates a variety of office equipment such as telephone system, computer, copier, printer, fax machine, laminating machine; uses a variety of office tools and materials and computer software for word and data processing.
- Interacts and communicates with various groups and individuals such as the supervisor, co-workers, vendors, and the general public.
- Attends training, meetings, seminars and/or workshops to enhance job knowledge and skills.
ADDITIONAL JOB FUNCTIONS
- Performs related work as required.
Requirements
Minimum Training and Experience
- Requires a high school diploma or GED equivalent with six months to one year of experience in clerical or secretarial work; or any equivalent combination of training and experience, which provides the required knowledge, skills, and abilities.
