Real Estate Executive Assistant

EXECUTIVE ASSISTANTTHE LAUREN ROMAN GROUP@properties Christie’s International Real EstateAbout The Lauren Roman GroupThe Lauren Roman Group is a top producing, community rooted real estate team serving the south and southwest suburbs of Chicago and Northwest Indiana. Led by Lauren Roman, a full time Realtor, team leader, mom of three. The business is built on strategy, strong marketing, systems, and deep community connection.This is a leadership level operations and executive support position designed to help scale a high performing brand while protecting the CEO’s time, energy, and focus.You will work directly with Lauren to streamline operations, elevate marketing execution, support team growth, and enhance client experience.Schedule & Compensation14 to 20 hours per weekHybrid position with approximately 6 to 8 hours per week in person in Orland Park and remaining hours remote$25 to $30 per hour depending on experienceGrowth opportunity as the business scalesCore ResponsibilitiesOperations & SystemsOversee listing to close and contract to close workflowsMaintain and improve checklists and transaction timelinesTrack weekly business priorities, production goals, and team metricsHelp implement and document Standard Operating ProceduresEnsure systems are organized, efficient, and scalableAssist with team accountability tracking and meeting preparationExecutive Assistant SupportCalendar management and scheduling coordinationInbox organization and drafting responsesPrepare CMAs and listing presentation materialsCoordinate vendors including photographers, stagers, contractors, sign installersPick up lockboxes, checks, keys, signs as neededMLS data entry and listing inputPrepare mailers and marketing materialsAssist with PTA and community related coordination when neededMarketing & Brand ExecutionManage listing marketing timelines from pre list to closeCoordinate photographers, videographers, and staging timelinesExecute newsletters, lead magnets, email campaigns, and pop by campaignsMaintain brand consistency across social media platformsAssist with content planning, batching, and filmingHelp manage CRM and database segmentationClient ExperienceCoordinate closing gifts and referral giftsMaintain VIP client touchpoint systemAssist in planning client appreciation events and community eventsEnsure high level, personalized client service at every stepTeam SupportHelp support three team agents with systems and organizationAssist in preparing training materials and team meeting agendasHelp keep everyone aligned with production goalsIdeal CandidateReal Estate experience - as an agent or in an admin roleExtremely organized and detail orientedSelf motivated and proactiveCalm under pressure and solution orientedTech savvy with CRM systems, Canva, Google Workspace, MLS, and social platformsAble to manage multiple projects independentlyComfortable in a fast paced, high expectation environmentTrustworthy and discreetStrong written communication skillsHow to Apply:Please submit the following:Your resumeA short paragraph explaining why you believe you are the right operational partner for this roleA video answering the five questions below:Video QuestionsA listing is going live in 10 days. Walk me through, in order, everything that needs to happen between now and launch day. Be specific.Tell me about a time you caught a mistake before it became a bigger problem. What did you notice and how did you handle it?What systems or tools have you used to manage transactions, databases, or marketing in real estate? What worked well and what did not?Please keep your video concise, thoughtful, and direct. This role requires strong communication skills, initiative, and ownership, and your video will help us better understand how you think and operate.

Salary : $25 - $30