Administrate Assistant/Front Desk Administrator

Job description

The Administrative Assistant/Receptionist is responsible for performing general administrative duties of the facility as well as assistance with front-desk related tasks. May be required to assist in other areas as required. Other duties may be assigned as necessary.

If this sounds interesting to you and you are a committed team player, please apply:

Responsibilities and Duties

ESSENTIAL DUTIES AND RESPONSIBILITIES

• The administrative assistant provides high-level administrative support to the Executives. Resolves complex administrative preparing correspondence, receiving visitors, arranging conference calls and scheduling meetings for executives.
• Answers incoming phone calls and directs phones as necessary.

Hours - Monday - Thursday 9:00am - 3:30pm Friday 9:00 am - 2:00 pm

PT - Position could move to FT.

Responsibilities and Duties

DUTIES AND RESPONSIBILITIES:

Provides administrative and confidential secretarial support to the administration in the performance of his/her duties. The position includes effectively managing heavy calendars, anticipating the needs of the Campus in advance, and prioritizing workflow in key business priorities and strategies on an on-going basis. Prepares and processes various reports.

• Prepares and/or edits correspondence, compiles and monitors administrative and financial reports, conducts research, and provides support for special projects on an as needed basis.
• Order supplies and maintains required documents
• Perform assigned work to time standards and quality expectations
• Account for time and work completed
• Answering phones and greeting visitors
• Scheduling appointments and maintaining calendars
• Collecting and distributing mail
• Preparing communications such as memos, emails, invoices or reports
• Writing and editing letters, reports and instructional documents
• Creating and maintaining electronic and physical filing systems
• Managing accounts and performing basic bookkeeping
• Performing data entry and analysis
• Knowledge of office procedures and equipment
• Familiarity with customer service principles
• Other duties as assigned

Qualifications and Skills

QUALIFICATIONS

• Associate degree or two years post high school education in administrative assistant or related field required. Coursework in management and human relations or related fields preferred.
• Three (3) to five (5) years’ experience working at the executive secretary level required.
• Must be proficient in the English language for both grammar and composition purposes and spelling in order to communicate effectively, to prepare reports, record minutes of meetings, and to compose routine correspondence and other directives.
• Ability to work with and adapt to various personalities and all levels of personnel within the office.
• Proficient secretarial and analytical skills to include: typing (minimum 55 WPM), filing, dictation, proofreading and editing correspondence, duplication equipment, and standard computer software programs, including the use of spreadsheets, power point presentations, and electronic mail.
• Must project a highly professional image to contacts both in person and on the phone.
• Must have exceptional organizational skills including the ability to prioritize work.
• Must show initiative, the ability to learn new software applications as applicable and be able to work without supervision.
• Numerical and analytical ability is necessary to prepare statistical reports and other reports that require calculations and compilation of data.
• Position requires considerable use of discretion, tact, diplomacy and judgment.
• Must have the ability to maintain security of student records and confidential personnel information .
• Familiarity with medical and legal terminology helpful but not mandatory.
• Customer service: 1 year (Preferred)
• Google Suite (Gmail, Docs, Sheets, etc): 1 year (Preferred)
• MUST have proven ability to follow a structured process with multiple steps and advanced activity tracking
• MUST have solid computer skills including Microsoft Office, Google Suite (Gmail, Calendar, Sheets, Docs, Drive, Meets, etc), Zoom, Social Media, and more
• Strong customer service and relationship skills are essential
• Excellent time management skills are required
• Must be driven and motivated to meet and exceed goals and expectations
• Must be flexible and available to students outside of regular work hours when needed.

LBI/LTI /LCOT is an Equal Employment opportunity and Affirmative Action Employer. We do not discriminate on the basis of race, traits historically associated with race, including but not limited to, hair texture and protective hairstyles (such as braids, locks, and twists), color, national origin, ancestry, creed, religion, physical disability, mental disability, medical condition as defined by applicable state law (including cancer and predisposing genetic characteristics in California), genetic information, marital status, familial status, sex, gender, gender identity, gender expression, pregnancy, childbirth or related medical conditions, sexual orientation (actual or perceived), transgender status, sex stereotyping, age, military or veteran status, domestic violence or sexual assault victim status, or any other basis protected by applicable law.

Salary - $20 - 22.00 per hour - DOE

On Campus - Monday - Friday 8:00 am - 4:30 pm

Job Type: Part-time

Pay: $20.00 - $22.00 per hour

Expected hours: 29 per week

Benefits:

• 401(k)
• 401(k) matching
• Professional development assistance

Education:

• High school or equivalent (Preferred)

Experience:

• Microsoft Office: 3 years (Preferred)
• Customer Service: 3 years (Preferred)
• Administrative Assistant: 3 years (Preferred)

Work Location: In person

Salary : $20 - $22